From: Audrey Giles <agiles@uottawa.ca>
Date: Thursday, January 29, 2026 at 8:38 AM
To: Shintaro Kono <skono@ualberta.ca>, Shahzeidi, Monir <monir.shahzeidi@ubc.ca>
Cc: Kimberly Lopez <kimberly.lopez@uwaterloo.ca>, Kyle Rich <krich@brocku.ca>, Dawn Trussell <dtrussell@brocku.ca>, CALS Board <cals-board-2023-2026@lists.umanitoba.ca>
Subject: Re: [Cals-board-2023-2026] Re: Vote Required Friday By 10am: Updated Awards Documents for Review and Vote

Hi,

Abstract acceptances, revisions, etc, seem to be rolling out. My grad students have heard back, but I haven’t.

I’m very concerned about the state of planning for the conference.

Audrey

Audrey R. Giles, Ph.D.

Professor

School of Human Kinetics

341 Montpetit

University of Ottawa

Ottawa, ON

K1N 6N5

Tel: +1 613 562-5800 ext. 2988

Fax: +1 613 562-5497

 www.TeamGilesResearch.com

Audrey R. Giles, Ph.D.

Professeure titulaire

École des sciences de l’activité physique

334 Montpetit

Université d’Ottawa

Ottawa, ON

Tel: +1 613 562-5800 x 2988

Fax: +1 613 562-5497

 www.TeamGilesResearch.com

"We're here to do constructive damage to the status quo."

~Zebedee Nungak 

Kindly do not forward this email to others without my clearly stated permission to do so.

Caution! This message was sent from outside the University of Manitoba.

 

Dear all,

 

As I live in Nanaimo, I can connect with VIU (Jenn) and inquire about this. Please let me know.

 

Best,

Monir

 

Monir Shahzeidi (She, Her, Hers)

P.hD. Candidate

School of Kinesiology

The University of British Columbia | Vancouver Campus

Ancestral, Traditional, and Unceded xʷməθkʷəy̓əm (Musqueam) Territory

monir.shahzeidi@ubc.ca

 

From: Kimberly Lopez <kimberly.lopez@uwaterloo.ca>
Sent: January 28, 2026 7:18 PM
To: Kyle Rich <krich@brocku.ca>; Dawn Trussell <dtrussell@brocku.ca>; cals-board-2023-2026@lists.umanitoba.ca
Subject: [Cals-board-2023-2026] Re: Vote Required Friday By 10am: Updated Awards Documents for Review and Vote

 

[CAUTION: Non-UBC Email]

 

Caution! This message was sent from outside the University of Manitoba.

 

Hi Kyle and friends,

 

It is concerning that decisions are not yet out. I can reach out to Janet tomorrow and see if I can informally offer support with communication/updates to membership/potential delegates. 

 

If anyone else has contacts at VIU, it might be time to reach out and relay that people are beginning to ask questions.

 

More soon,

Kim

 

From: Kyle Rich <krich@brocku.ca>
Date: Wednesday, January 28, 2026 at 7:03 PM
To: Dawn Trussell <dtrussell@brocku.ca>, cals-board-2023-2026@lists.umanitoba.ca <cals-board-2023-2026@lists.umanitoba.ca>
Subject: [Cals-board-2023-2026] Re: Vote Required Friday By 10am: Updated Awards Documents for Review and Vote

Caution! This message was sent from outside the University of Manitoba.

 

Hi all,

 

Not sure if we need a motion for this, but if we do, I make the motion “to accept the updated awards documents as submitted.”

 

If we don’t need a motion, I vote yes/in favour.

 

Also, completely off topic, but just want to flag to the group that the CCLR organizing is currently in a bit of a state of flux. Abstract decisions are not out (or at least not all of them are), and after requesting information, I basically was just told that they are in a tough position and are ‘working on it.’ I’m not sure exactly the role of the board in this, but should we be offering to intervene/support or at least inquire? In some ways, I think poorly organized conferences reflect on us.

 

Cheers,

 

Kyle Rich, PhD

Associate Professor, Department of Sport Management
Associate Director, Niagara Community Observatory | Brock University
1812 Sir Isaac Brock Way  |  St. Catharines, Ontario  L2S 3A1

Google Scholar

Open Access Work & Other Links

 

From: Dawn Trussell <dtrussell@brocku.ca>
Date: Monday, January 26, 2026 at 9:49 PM
To: cals-board-2023-2026@lists.umanitoba.ca <cals-board-2023-2026@lists.umanitoba.ca>
Subject: [Cals-board-2023-2026] Vote Required Friday By 10am: Updated Awards Documents for Review and Vote

Caution! This message was sent from outside the University of Manitoba.

 

Dear CALS Board Members,

I hope this message finds you well! Please find the updated awards documents attached for your review. As these revisions require Board approval, we will need to proceed with a vote; please see the policy below regarding online voting. (Thanks Fenton!)

The updates reflect the generative discussion at our last online Board meeting, as well as a follow-up meeting with a small group who have served on the Awards committee to review my initial drafts. (Thanks Audrey, Kyle, and Fenton!)

The most substantive changes are to the Leisure Scholar Award and the Emerging Scholar Award and reflect revisions to eligibility, evaluation criteria, and the nomination process. For the CALS Connection Grant, an explicit statement that it may be used for CCLR. For the Marion Miller Award, the key revisions clarify that submitted papers must be sole authored by the student (where advisor co-authorship had previously been included) and that paper lengths are 6,000-8,000 words which aligns closer to journal submission standards. 

Across all awards, I also aimed to improve consistency in language, formatting, and overall presentation.

I kindly ask that you review the materials and submit your vote by Friday at 10:00 a.m. Please feel free to reach out with any questions or comments in advance of voting.

Thank you very much for your time, input, and thoughtful consideration. As far as I know, this is the first thorough review of all the awards since they were created around 10 years ago. (With the exception of the Marion Miller Award.)

Warm wishes,

Dawn

 

Dawn E. Trussell, Ph.D. 

Professor, Chancellor’s Chair for Research Excellence

Brock University | Department of Sport Management

1812 Sir Isaac Brock Way | St. Catharines, ON, Canada L2S 3A1
brocku.ca | T 905 688 5550  x 4580 | F 905 688 4505
Email: dtrussell@brocku.ca

 

CALS EMAIL VOTING PROCEDURES

October 21, 2025

 

Email votes are only used to make decisions that need to be made before the next board meeting, when it is not possible to call a special meeting, or when discussion has occurred at a previous board meeting (e.g., feedback on documents and voting on the final document). 

 

1. An email vote is not a meeting, but rather approval obtained separately from all board

members.

2. The topic to be addressed should be kept as simple as possible; preferably one item.

3. Since an email vote is not a meeting there can be no discussion on the resolution.

Therefore, any resolution by email vote must be passed by unanimous consent of all eligible

voting members, or it must be rolled over to a proper meeting where deliberation can occur prior to a vote.

4. The resolution can only pass by unanimous consent if everyone who is eligible voted, and the approved resolution must later be ratified at a regular meeting.

5. The vote must be posted for 72 hours.

6. Each board members is asked to add discussion or approval notes.

7. The vote is not anonymous.

 

A note on abstentions. 

 

A member(s) can abstain from an email vote and still have that vote be permissible under this framework so long as all members manifest receipt of the notice of an email vote, and no objection thereto, abstentions do not affect this process. This is because, “To “abstain” means not to vote at all….” [RONR 12th, 4:35] So long as no one objects or affirmatively casts a “no” vote, the e-voting process remains valid, so long as it is later ratified.

So long as there are no objections or “no” votes, abstentions do not affect the e-vote

 

A note on Robert’s Rules.

 

Reference to Robert's Rules reveals an interesting fact about email votes, which is that email votes are not meetings. A call for a simple vote by email does not satisfy the requirement of simultaneous aural communication among all participants equivalent to the one room or area rule [8:2(1) and 9:31]. This rule goes to the heart of preserving the deliberative nature of a democratic assembly [1:1]. Also, under general parliamentary law a board can transact business only in a regular or properly called meeting of which every board member has been sent any required notice (9:2-5, 9:13-16) and at which a quorum (40:5) is present. The personal approval of a proposed action obtained separately by telephone, by individual interviews, or in writing, even from every member of the board, is not the approval of the board, since the members lacked the opportunity to mutually debate and decide the matter as a deliberative body [49:16]. This means that an email vote is not a meeting, so technically it is not a valid means to transact business except that it can be made valid through the process of ratification at the next regular meeting. The motion to ratify is used to confirm or make valid an action already taken that cannot become valid until approved by the assembly. 

 

However, unanimous consent is permissible under Robert's Rules even though it deviates from the normal deliberation requirement because if everyone votes and everyone votes "yes" there is no minority, and if there is no minority to protect there is no need for deliberation. However, if anyone votes "no" or objects the question must be rolled over to an actual deliberative meeting that does comply with 8:2 or 9:31, so that the rights of the minority can be protected through the deliberation process

 

 

 

 

_______________________________________________
Cals-board-2023-2026 mailing list -- cals-board-2023-2026@lists.umanitoba.ca
To unsubscribe send an email to cals-board-2023-2026-leave@lists.umanitoba.ca