Dental and Dental Hygiene Students:

Please review with following updates and reminders:

if you plan an incorrect treatment then you need to copy the treatment plan in its entirety, make the necessary edits/corrections, delete the old treatment plan and have it signed for by the patient.

Send an email on OUTLOOK (not axiUm) to your PCC with all information regarding the treatment you need to pre-authorize.
Students must familiarize themselves with the eligibility criteria set out by CDCP, prior to sending a pre-authorization request to your PCC. Requesting pre-authorizations for patients who do not meet the criteria causes delay in treatment and increases the timeline of all submissions.
View Criteria here: https://www.canada.ca/en/services/benefits/dental/dental-care-plan/guide.html
Students must indicate if the Crown/Denture is an initial placement. If not initial, you must indicate approximately how many years ago the existing was placed. You must provide this information to your PCC/Insurance Coordinator to avoid delaying your pre-authorization.
If you have been notified by a PCC/Insurance Coordinator of any missing information required for pre-authorization, update the PCC/Insurance Coordinator once that information has been obtained (ie: perio chart, x-ray etc) to ensure your pre-authorization is submitted in a timely manner.

Before checking out your patient at the front desk, ensure you have obtained a swipe for the treatment code provided during the current clinic session. If not then have your patient have a seat in the waiting room and you must return to clinic to find your instructor and have your procedure codes swiped.
If it takes you multiple appointments to complete a single treatment code, then that treatment code should be entered as in process for each of the sessions until it is completed. Treatment codes can be In processed multiple times and are required to reflect each appointment date that the student continues with the treatment. At each clinical session you must enter a treatment code that reflects care that was provided for that session even if it is incompleted.

Dental hygiene students should not be scheduling patients until a comprehensive treatment plan has been completed. Communicate with the assigned dental student to coordinate timings to ensure the treatment plan is completed before you schedule the patient for hygiene care. If this is not possible your options are to have the treatment plan completed by the D4 on Hygiene Recall with you or speak to the front desk PCCs and they will look at scheduling the patient for a treatment plan.

Ensure you have completed the radiology request form and procedure codes for any planned radiographic images and have this approved before bringing your patient to radiology. All radiology requests must be approved by a dental instructor or for those on DH Recall, by the floor lead.
CBCTs will not be fee waivered if they are for diagnostic purposes. If a CBCT is required to help diagnosis or treatment plan it will not be fee waivered. A CBCT may be considered to be fee waived is if it is needed during endodontic therapy to assess ongoing treatment (determine if student has ledged/perforated, missed a canal). Please discuss the cost of CBCT imaging with your patient prior to imaging.
Generally, all CBCTs on the main clinic floor should be for endodontic purposes only. When working with the endodontist if it is felt that a CBCT is required then this will need to be discussed with the patient (fee vs. payment) and then discussed and approved by the floor lead.
If a CBCT has been completed for any reason the radiographic report must be completed with the endodontist first, then forwarded to Dr. Sunil Mutalik for overall review.

Have a great week.

Trenna M. Reeve DMD, ABGD

Assistant Professor

Associate Dean (Clinics)

Dr. Gerald Niznick College of Dentistry

Rady Faculty of Health Sciences

University of Manitoba

Clinical Support Services

D227-A-780 Bannatyne Avenue

Winnipeg, Manitoba R3E 0W2

email: Trenna.Reeve@umanitoba.ca