[EpiData-list] It is possible to have labels that are inconsistent with previously entered data

epidata-list at lists.umanitoba.ca epidata-list at lists.umanitoba.ca
Fri Jun 17 13:02:34 CDT 2011

The systems developed will never change any data automatically. If the 
manager (person) decides to delete a field a proper warning will show 
that this will delete data. If the user (manager)  decides to change the 
category labels to exclude a previous label (here cows) there could be a 
conflict btw. labels and data. In this situation no warning will be 
given as it is now.

If the user then edited that same record there would be a warning/error 
saying "illegal entry". However if the record was not edited one would 
not know.

This will be resolved when we get to development of the documentation 
tools.  One aspect will be/could be " inconcistency report"  which could 
show records with "illegal values" in view of the current labels and 
ranges. The manager (person) would then have to make a decision on what 
to do with the data.

Jens Lauritsen
EpiData Association

On 2011-06-17 19:45, epidata-list at lists.umanitoba.ca wrote:
> Hi,
> Using the new data manager and client it is possible to create a data entry system, enter data, then add labels that don't match the labels. E.g. enter "dogs", "cats", "cows" then add labels for that field that only has "dogs" and "cats". This results in the labels defined in the XML file not matching the previously entered data. One solution is "don't do that!" but at the moment it is too easy to do so, possibly accidentally. I've certainly seen situations where a data entry system has evolved. Removing a set of labels removes the link between the labels and the field (and warns before doing so) and I wonder if epidata should also warn when creating this inconsistency. It could potentially mean a lot of checking if the data file is large and the set of labels is used for many fields. I wouldn't want the system to over-write any data, but perhaps have a way of reporting which fields and values are inconsistent with the label set.
> David
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