Hi all.
As instructed, I have been working to secure more rooms at the Fort Garry. The only had additional 30 rooms to add to our block, giving us a total of 65 rooms (with an additional 35 at the ALT Hotel). I went ahead with a revised contract.
However, the attrition terms are different: once signed the renewed contract will leave the conference on the hook for 75% of the total for the rooms blocked on our peak night, for any rooms cancelled within 3 to 1 months before the booking date. However, this will guarantee our attendees a rate of $159/night.
The new contract would mean we have a total of 100 rooms blocked off, which does not seem like too many to me, but I ask for your thoughts.
If we think we would like still more rooms, I can enquire with the ALT, and if needed a third hotel.
Best,
Paul Jenkins, PhD Instructor, Department of History, & Programming Developer/Manager & Assistant to the Director Institute for the Humanities, University of Manitoba