- Advisor-exchange - University of Manitoba Mailing Lists

NO MEETING TOMORROW
by Ali Wood-Warren 24 Mar '25

24 Mar '25

Microsoft Teams [cid:logo] [cid:40defecf-1c9c-4460-bbd8-ed6bdb649b20] Ali Wood-Warren 4 minutes ago NO MEETING TOMORROW Hi UMAE Members, In December I sent a save the date for a UMAE meeting tomorrow morning, but an invitation was not sent. We're still confirming details and topics for our next meeting, but I expect that we'll have the invitation ready to send to the group early next week, for a meeting to take place the week of April 7-11. See you soon! Ali Go to Teams ><https://teams.microsoft.com/l/message/19:lbeGEhr2lAQYRpYva27CvCwDBD2X3USjaZ…>

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FW: Manitoba Student Aid 2024-2025 Spring-Summer application
by Ali Wood-Warren 20 Mar '25

20 Mar '25

Morning Advisors, As we get ready for Summer registration next week, please see message from Jane Lastra re Mb Student Aid. Have aa great day! From: Jane Lastra <Jane.Lastra(a)umanitoba.ca> Sent: Thursday, March 20, 2025 11:05 AM Subject: FW: Manitoba Student Aid 2024-2025 Spring-Summer application Importance: High For your information, colleagues. Please share widely. Jane Jane Lastra (she/her) Associate Registrar and Director, Financial Aid & Awards University of Manitoba Room 422 UMSU University Centre Building Office: (204) 474-9532 jane.lastra(a)umanitoba.ca<mailto:jane.lastra@umanitoba.ca> Student Affairs: Leaders in cultivating exceptional student experiences. I acknowledge that the University of Manitoba campuses are located on original lands of Anishinaabeg, Cree, Ojibwe-Cree, Dakota and Dene peoples, and on the homeland of the Red River Métis. I respect the Treaties that were made on these territories, I acknowledge the harms and mistakes of the past, and I dedicate myself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration. [UMLogoSignature] From: +WPG114 - Student Aid Advisors <studentaidadvisors(a)gov.mb.ca<mailto:studentaidadvisors@gov.mb.ca>> Date: Thursday, March 20, 2025 at 11:00 AM To: +WPG114 - Student Aid Advisors <studentaidadvisors(a)gov.mb.ca<mailto:studentaidadvisors@gov.mb.ca>> Subject: Manitoba Student Aid 2024-2025 Spring-Summer application Caution! This message was sent from outside the University of Manitoba. Good morning,   We are pleased to advise the 2024-2025 Spring/ Summer application is now available in the Manitoba Student Aid website. https://www.edu.gov.mb.ca/msa/ Please share with your staff members and students who will be registering to your spring and summer programs. Thank you!   Kind regards, Program Advisors / Conseillères et conseillers de programme Manitoba Student Aid / Aide aux étudiants du Manitoba Advanced Education and Training / Éducation postsecondaire et Formation 401-1181 Portage Ave, Winnipeg MB, R3G 0T3 / 1181 avenue Portage, bureau 401, Winnipeg (Manitoba) R3G 0T3 Phone / Télé: 204-945-6321 manitobastudentaid.ca<http://www.manitobastudentaid.ca/> / aideauxetudiantsdumanitoba.ca<http://aideauxetudiantsdumanitoba.ca/> For answers to frequently asked questions, visit Frequently asked questions - Manitoba Student Aid | Province of Manitoba (gov.mb.ca)<https://www.edu.gov.mb.ca/msa/applying-for-student-aid/frequently-asked-que…>. Confidentiality Notice: The information contained in this transmission may contain legally privileged or confidential information and is intended only for the use of the individual or entity to whom it is addressed. If you are not the intended recipient, you are hereby notified that any distribution, copying, disclosure and use of, or reliance on, the contents of this transmission is strictly prohibited. If you have received this communication in error, please notify the sender immediately by telephone or email and permanently delete the original message, attachments and all copies. Thank you. / Avis de confidentialité : Le présent courriel et tout fichier joint pourraient contenir des renseignements privilégiés ou de nature confidentielle destinés uniquement à la personne ou à l'organisme à qui ils sont adressés. Si vous n'êtes pas le destinataire prévu, vous êtes informé qu'il est formellement interdit de distribuer, de copier ou de diffuser le contenu de ce courriel et de tout fichier joint, ou de s'en servir à quelque fin que ce soit sans la permission expresse de l'expéditeur. Si vous avez reçu le présent courriel par erreur, veuillez en aviser immédiatement l'expéditeur par téléphone ou par courriel et supprimer le message original, tout fichier joint et toute copie. Merci. CB

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Important information about the observance of Ramadan
by Ali Wood-Warren 11 Mar '25

11 Mar '25

Good Afternoon, Please see the message from Laurie Schnarr below. Best, Ali [Graphical user interface Description automatically generated with low confidence] Message from Laurie Schnarr, Vice-Provost (Students) Good afternoon, colleagues. Please forward this email to members of your team who provide advisement and support to students in your faculty/college/school. As you may be aware, the Ramadan season is upon us. It began on March 1, ends on March 29, and culminates in the 3-day celebration of Eid ul-Fitr, which begins on the evening of March 29th. The UM Spiritual Care & Multi-Faith Centre is offering the following information to assist faculty and educators when responding to students who are requesting deferred mid-term exams or quizzes, and extensions on their assignments (such as essays, projects) due to their religious observance: During Ramadan, students will be fasting during the day (no food or drink) from dawn to dusk. [1] For exams and quizzes scheduled in the evenings at times that overlap with the breaking of the fast at dusk (see footnote), please permit students to defer those exams/quizzes or, if they choose to write the exam/quiz, to be allowed to eat and drink accordingly. Students’ needs will vary from student to student. In addition, sleep is greatly impacted as religiously observant individuals will be engaging in nightly prayers (which could finish as late as 10:30pm-11pm). They then need to wake up to start the fast before dawn (see footnote below). In combination with daily fasting, the shortened nights often contribute to feelings of fatigue and difficulty concentrating, which may negatively impact students’ ability to write early morning exams, be attentive at or attend early morning classes (before 10am). Please give care and consideration to the needs of these students. Finally, Eid ul-Fitr is the most important holiday in the Muslim calendar, signifying the end of Ramadan. It should be considered in the same way as Christmas Day or Good Friday. Muslim students should not be expected to write exams on this date. Please note that there is some variation in the Muslim community about which date is Eid ul-Fitr, with some celebrating on March 29th, others on March 30th, and others on March 31st. If you receive deferred exam/quiz requests or assignment extensions on these grounds, please consider them as valid circumstances. If you have questions about a deferral or extension request, please feel free to contact Heather Morris<mailto:Heather%20Morris%20%3cHeather.Morris@umanitoba.ca%3e>, Edgar French<mailto:Edgar%20French%20%3cEdgar.French@umanitoba.ca%3e>, or Natasha Ali<mailto:Natasha%20Ali%20%3cNatasha.Ali@umanitoba.ca%3e>. [1] Dawn (the beginning of the fast) starts anywhere from 6:20 a.m. to 5:30 a.m. depending on the day. Dusk (the ending of the fast) starts anywhere from 6:11 p.m. to 7:57 p.m. With the time change and longer days, dusk extends later and later as the month progresses. Thank you. …Laurie Laurie M. Schnarr, MA (she/her) Vice-Provost (Students) Office of the Provost and Vice-President (Academic) University of Manitoba 208 Administration Building Winnipeg, MB R3T 2N2 Confidential Assistant - Marci Davies Marci.Davies(a)umanitoba.ca<mailto:Marcia.Davies@umanitoba.ca>: Student Affairs – Leaders in cultivating exceptional student experiences I acknowledge, with humility and gratitude, that the University of Manitoba campuses are located on original lands of the Anishinaabeg, Ininew, Anisininew, Dakota and Dene peoples, and on the National Homeland of the Red River Métis. As a white settler of English and German descent I am committed to walking alongside Indigenous students, colleagues, friends, and neighbours and doing the work that is necessary to honour the truth, and contribute through meaningful action to lasting positive change. Confidentiality notice: This message and any attachments to it are intended for the addressee only and may contain legally privileged or confidential information. Any unauthorized use, disclosure, distribution, or copying is strictly prohibited. Please notify the sender if you have received this email by mistake, and please delete it and the attachments (and all copies) in a secure manner. [UMLogoSignature] [signature_4028178315]

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Changes to Registration Overrides - March 17th
by Elfie Smith 07 Mar '25

07 Mar '25

Hello UMAE, Following up on an email sent in February, and based on discussions held with the FLOW group, we are moving forward with changes to registration overrides, effective March 17, 2025. In SSB9 (New Aurora), Advisors will no longer be able to use self-service for registration overrides; all overrides will need to be entered in Banner admin pages. We will be making the switch to use Banner admin pages prior to summer registration, removing it from Aurora Classic on March 17th. This will allow staff to adjust to this change during the summer registration period to prepare for the fall/winter registration period. If you require any guidance, please see the updated protocol for [?pdf icon] Registration Overrides<https://umanitoba.sharepoint.com/:b:/r/sites/um-intranet-student-records-ma…> found on SharePoint: Student registration<https://umanitoba.sharepoint.com/:u:/r/sites/um-intranet-student-records-ma…>. Elfie Smith, BComm, MA (she/her) Associate Registrar & Director of Service and Records University of Manitoba https://umanitoba.ca/registrar Student Affairs - Leaders in cultivating exceptional student experiences The University of Manitoba campuses are located on original lands of the Anishinaabeg, Cree, Anisininew, Dakota, and Dene peoples, and on the National homeland of the Red River Métis. We respect the Treaties that were made on these territories, we acknowledge the harms and mistakes of the past, and we dedicate ourselves to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration. [UMLogoSignature]

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Follow-Up: RO Connections Meeting and Key Resources
by Amy Franck 07 Mar '25

07 Mar '25

You are receiving this message as a member of the RO - Advisor Network<https://umanitoba.sharepoint.com/sites/um-intranet-communications-with-stud…>. Please distribute within your unit, as necessary. This email is for information only, no response is necessary. _____ Team, Thank you for attending our first RO Connections meeting! Your feedback is invaluable, and we appreciate your participation. Please feel free to view and share the recording as needed. RO Connections meeting v2.mp4<https://umanitoba.sharepoint.com/:v:/s/ROConnections/ERftycG5jeFCuSZxwB1ibb…> https://umanitoba.sharepoint.com/:v:/s/ROConnections/ERftycG5jeFCuSZxwB1ibb… Our team will now review your feedback and gather insights that will help determine future RO Connections topics. For those who are not aware of some of the online resources available to staff regarding key RO functions, please visit the following sites: Staff common sites Grades<https://umanitoba.sharepoint.com/sites/um-intranet-final-grades> Registration<https://umanitoba.sharepoint.com/sites/um-intranet-student-records-manageme…> Scheduling<https://umanitoba.sharepoint.com/sites/um-intranet-classroom-scheduling-and…> Aurora<https://umanitoba.sharepoint.com/sites/um-intranet-aurora#aurora-student> Student resources Registration<https://www.umanitoba.ca/registrar/registration> Registration Steps<https://www.umanitoba.ca/registrar/registration/registration-steps> Estimated Tuition fees page<https://umanitoba.ca/explore/student-experience/tuition-and-financial-suppo…> (Undergrad only) Aurora<https://www.umanitoba.ca/registrar/aurora> Aurora how tos<https://www.umanitoba.ca/registrar/aurora/aurora-how-to> If you have any further questions or need additional information, please do not hesitate to reach out. Thank you Wendy, Micheal, Liz, Kerri, and Amy Student Affairs - Leaders in cultivating exceptional student experiences The University of Manitoba campuses are located on original lands of the Anishinaabeg, Cree, Anisininew, Dakota, and Dene peoples, and on the homeland of the Red River Métis Nation. We respect the Treaties that were made on these territories, we acknowledge the harms and mistakes of the past, and we dedicate ourselves to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration. Confidentiality notice: This message and any attachments to it are intended for the addressee only and may contain legally privileged or confidential information. Any unauthorized use, disclosure, distribution, or copying is strictly prohibited. Please notify the sender if you have received this email by mistake, and please delete it and the attachments (and all copies) in a secure manner.

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RO Connections meeting
by Amy Franck 03 Mar '25

03 Mar '25

The Registrar’s Office is excited to announce RO Connections, a meeting that will bring together the Registrar’s Office and the UM advising and academic support community. This session is a valuable opportunity to strengthen connections and build a shared understanding of how we collaborate to support students. An agenda will be provided closer to the scheduled date. Agenda: * Welcome to RO Connections * Registrar's Office Overview * Data Integrity * Wrap up and what's next Best regards, RO Connections Team: Wendy, Micheal, Liz, Kerri, and Amy ________________________________________________________________________________ Microsoft Teams Need help?<https://aka.ms/JoinTeamsMeeting?omkt=en-US> Join the meeting now<https://teams.microsoft.com/l/meetup-join/19%3a5lzCjTq5hNiVI0du7Hh47MYsQYlk…> Meeting ID: 212 923 904 481 Passcode: yy2i6Uq7 ________________________________ Join on a video conferencing device Tenant key: teams(a)cvi.umanitoba.ca Video ID: 113 146 527 4 More info<https://pexip.me/teams/cvi.umanitoba.ca/1131465274> For organizers: Meeting options<https://teams.microsoft.com/meetingOptions/?organizerId=cfd9c2eb-3ab5-4972-…> ________________________________________________________________________________

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3 days left!!!......UM Food bank fundraising event - February 28, 2025
by Jane Lastra 25 Feb '25

25 Feb '25

Hello Advisor Network …… just a reminder of this fabulous fundraiser for this Friday! The UM Food Bank is hosting their Inaugural UM FOOD BANK CONCERT: ROCKING WITH A CAUSE on Feb 28, 2025. This is a crucial event for us to help raise awareness and financial support for the food bank. All proceeds from this event will go towards supporting students in need. Tickets can be purchased from Eventbrite (with limited numbers available at the door): https://www.eventbrite.com/e/um-food-bank-concert-rocking-with-a-cause-tick… All attendees (students, staff, friends, family) have a chance at winning one of three gift baskets worth over $200 each, plus a $500 tuition prize (for current UM students)! Wonderful entertainment, refreshments, drinks, snacks, and pizza are all included in the $10 ticket price! Students and staff are all welcome to attend, incredible performances are lined up for the night! Many thanks, ….Jane Jane Lastra (she/her) Associate Registrar and Director, Financial Aid & Awards University of Manitoba Room 422 UMSU University Centre Building Office: (204) 474-9532 jane.lastra(a)umanitoba.ca<mailto:jane.lastra@umanitoba.ca> Student Affairs: Leaders in cultivating exceptional student experiences. I acknowledge that the University of Manitoba campuses are located on original lands of Anishinaabeg, Cree, Ojibwe-Cree, Dakota and Dene peoples, and on the homeland of the Red River Métis. I respect the Treaties that were made on these territories, I acknowledge the harms and mistakes of the past, and I dedicate myself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration. [UMLogoSignature]

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G2K Webinar: How To Navigate Difficult Conversations With Students
by Ali Wood-Warren 21 Feb '25

21 Feb '25

How To Navigate Difficult Conversations With Students Facilitated by Ali Wood-Warren, however, others interested in facilitating, please let me know before Feb 24. We'll review the material within the webinar, occasionally pausing to consider and discuss within UM context. Please be prepared to reflect upon and share your own experiences as you feel comfortable. Webinar Details<https://www.go2knowledge.org/courses/how-to-navigate-difficult-conversation…> Overview It is a guarantee that every faculty or staff member who works with students in an academic capacity will end up having to have a difficult student conversation at some point. Whether the topic is medical school requirements, and the related need to pick a new major, plagiarism, impending academic dismissal or how to manage academic responsibilities when the student's parent is dying of cancer, having the necessary skills to manage that conversation with the proper blend of authority and grace, are of paramount importance. When we first begin work at a new institution, we typically receive training related to school-specific policies, requirements and culture. Given that most people don't willingly engage in difficult or confrontational discussions, given that our work requires heavy interpersonal communication, that we don't tend to receive related training and support is unfortunate. However, it's never too late.This webinar is designed to assist faculty advisors/mentors and advising, student success and student service staff and administrators at the post-secondary level. The presenter draws on more than 15 years of experience as a college administrator to discuss the following areas: interpersonal communication during challenging moments, the ability to maintain a calm disposition under stress, and how to avoid common pitfalls when navigating difficult student situations. Objectives * Common pitfalls that arise when having a difficult student discussion * Practical tips to minimize difficulty on both sides in such discussions * Overview of how to diffuse a difficult situation that feels dangerous * Safety protocols to implement in any university setting * How to handle a situation where someone threatens self-harm * How to handle difficult conversations with parents * Related recommendations based on actual cases * Possible cases include: Explaining to an irate student and parent why the university cannot grant the student's policy exception request, telling a student that she is no longer qualified to remain in her major due to her poor academic performance, upholding a student's dismissal from the university, and working with someone who threatens self-harm in order to achieve an academic outcome Presenter Andrea Harris ________________________________________________________________________________ Microsoft Teams Need help?<https://aka.ms/JoinTeamsMeeting?omkt=en-US> Join the meeting now<https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDBjNzliOTktZThmNS00…> Meeting ID: 211 253 722 993 Passcode: f3SN7yG3 ________________________________ Join on a video conferencing device Tenant key: teams(a)cvi.umanitoba.ca<mailto:teams@cvi.umanitoba.ca> Video ID: 116 507 943 0 More info<https://pexip.me/teams/cvi.umanitoba.ca/1165079430> For organizers: Meeting options<https://teams.microsoft.com/meetingOptions/?organizerId=40defecf-1c9c-4460-…> ________________________________________________________________________________

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Important Updates from the Aurora Modernization Project
by Elfie Smith 19 Feb '25

19 Feb '25

Hello UMAE! We have several updates from the Aurora Modernization Project team and wanted to draw your attention to some upcoming changes. New My Exams card on Aurora Launch Page A new My Exams card is available for students from the Aurora launch page, showing students their personal exam schedule, which has now been published for the Winter 2025 term. Note that the My Exams functionality remains available for students and advisors in Aurora Classic until summer 2025.The project team will be exploring a replacement for advisors to view a student's exam schedule. This is an example of what it will look like. Locations and alpha-splits will be added once they are confirmed after the VW deadline. [A screenshot of a computer AI-generated content may be incorrect.] New Tuition Fee Appeal Request form February 24, 2025 As of Monday February 24, 2025, students will see a new form when submitting requests for Tuition Fee Appeals. The existing card on the Aurora launch page will bring students to a form where they can indicate the reasons for an appeal and upload supporting documents. Once submitted, the request will initiate a workflow for review within the Registrar's Office. As a result, the PDF form is no longer needed so staff will no longer see the form on the website or in Aurora. Please see the Appealing Your Fees<https://umanitoba.ca/registrar/tuition-fees/adjustments-refunds> section of the website for more information. T2202 Forms in New Aurora 2024 T2202 tax forms will be available to students in New Aurora, from a card on the Aurora launch page. Note that the forms will need to be downloaded, and the functionality to do so may differ depending on the browser the student is using. We will be communicating about the T2202 forms through various channels and they will be available to students at 10:00 AM on Friday February 28th. Tuition & Fees Pop-up window in Registration Summary We have received feedback from students that this information has caused confusion; the pop-up window only displays charges to the student account for the specific term, but it does not display payments or reflect opt-outs. As the full tuition account summary is available separately in Aurora with a comprehensive view of charges and payments, the decision has been made to deactivate this Tuition and Fees pop-up window in the Registration module. This decision was made in consultation with FLOW (Faculty Leads Operations Working Group). [cid:image002.png@01DB82D8.8FD417B0] Changes to Registration Overrides In SSB9 (New Aurora), Advisors will no longer be able to use self-service for registration overrides; all overrides will need to be entered in Banner admin pages. Registration overrides are currently still available in Aurora Classic, but we are looking at making the switch to use Banner admin pages in mid-March (prior to summer registration), removing it from Aurora Classic. This will allow staff to adjust to this change during the summer registration period to prepare for the fall/winter registration period. Grading Survey - Department Focus A survey has been prepared to gather inputs on Final Grade Entry, Grade Approvals, Change of Grades, Class lists, and other functions available to faculty and staff through Aurora. Please consider completing the survey if you have inputs on any of these topics. Respond to the survey here<https://forms.office.com/Pages/ResponsePage.aspx?id=C92AT4wzTE6KFJBEaWL3uCU…>! Aurora Modernization Project Town Hall March 12th This Town Hall on March 12th from 3:00 - 4:30 will focus on the topics covered in the Grading Survey mentioned above. Please register to attend if these topics are of interest to you. Register for the Town Hall here!<https://forms.office.com/Pages/ResponsePage.aspx?id=C92AT4wzTE6KFJBEaWL3uCU…> If you have any questions about any of these updates, please reach out to your assigned support contact or report any issues by referring to the Aurora Modernization Project SharePoint site<https://umanitoba.sharepoint.com/:u:/r/sites/um-intranet-aurora-modernizati…>. Thank you and take care, Elfie Smith, BComm, MA (she/her) Associate Registrar & Director of Service and Records University of Manitoba https://umanitoba.ca/registrar Student Affairs - Leaders in cultivating exceptional student experiences The University of Manitoba campuses are located on original lands of the Anishinaabeg, Cree, Anisininew, Dakota, and Dene peoples, and on the National homeland of the Red River Métis. We respect the Treaties that were made on these territories, we acknowledge the harms and mistakes of the past, and we dedicate ourselves to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration. [UMLogoSignature]

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UM Food Bank Fundraiser - February 28, 2025
by Jane Lastra 18 Feb '25

18 Feb '25

Hello Advisor Network, The UM Food Bank is hosting their Inaugural UM FOOD BANK CONCERT: ROCKING WITH A CAUSE on Feb 28, 2025. We are reaching out to you to get support to spread the word to the student UM community. This is a crucial event for us to help raise awareness and financial support for the food bank. All proceeds from this event will go towards supporting students in need. Tickets can be purchased from Eventbrite (with limited numbers available at the door): https://www.eventbrite.com/e/um-food-bank-concert-rocking-with-a-cause-tick… Students have a chance at winning one of three gift baskets worth over $200 each, plus a $500 tuition prize! Refreshments, drinks, and pizza are all included in the $10 ticket price! Students and staff are all welcome to attend, incredible performances are lined up for the night! Many thanks, ….Jane Jane Lastra (she/her) Associate Registrar and Director, Financial Aid & Awards University of Manitoba Room 422 UMSU University Centre Building Office: (204) 474-9532 jane.lastra(a)umanitoba.ca<mailto:jane.lastra@umanitoba.ca> Student Affairs: Leaders in cultivating exceptional student experiences. I acknowledge that the University of Manitoba campuses are located on original lands of Anishinaabeg, Cree, Ojibwe-Cree, Dakota and Dene peoples, and on the homeland of the Red River Métis. I respect the Treaties that were made on these territories, I acknowledge the harms and mistakes of the past, and I dedicate myself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration. [UMLogoSignature]

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