** Sent on behalf of Mary Bertone, Director, School of Dental Hygiene **

Hello DH2 & DH3,

While you are busy with exams or preparing for the upcoming, please review the following SDH policies on Final grades, examinations, and supplemental examinations.

Final Exam Policy:

* No student is permitted to leave the exam room during the first 30 minutes of an exam. * No student who arrives late to an exam is permitted to write longer than the scheduled end-time for that exam. * No student who arrives more than 30 minutes after the start of the exam is permitted to write the exam. * After 30 minutes has passed, washroom breaks are permitted. Only one student is allowed to leave the exam room at a time and should be escorted to the door of the washroom by an invigilator if possible. Keep a record of the students who leave temporarily for washroom breaks and note the time they leave and return. A spare Attendance Sheet can be used for this purpose. Ensure their exam is left closed on the desk until the student returns. Students must not take cell phones, electronic aids or other materials into the washroom with them. * No student may be permitted to re-enter the exam room, unless escorted by an invigilator as identified above, until all exam scripts have been collected

Students shall not bring extra personal belongings into the room, but when they do, they must be stored off to the side. This includes all electronic aids, except cell phones, for the sole purpose of dual-authentication access to UM Learn-based exams. The cell phones should be stored in front of the computers, visible to the invigilators after authentication has occurred

Good luck with your exams!

SDH Final Examination and Grade Results Policy:

Final Exam Results: Final exam results will not be posted.

Final Grade Notification: Final grades will be posted in Aurora after all grading activities are completed. Please allow 3 weeks for the final grades to be processed. Incomplete Grades: An "Incomplete" grade may be assigned if a student cannot complete course requirements due to extenuating circumstances as approved by the School of Dental Hygiene director.

Supplemental Examinations A supplemental examination is an examination that may be offered as a privilege to a dental hygiene student who has failed a dental hygiene (HYGN) course or failed to achieve a satisfactory result. Such examinations are offered in order to grant the student an opportunity to rectify the inadequacy without repeating the course.

Supplemental examination privileges are permitted in the School of Dental Hygiene for all HYGN courses with the exception of those in which remediation/re-examination is not realistically feasible. Such privileges must be approved by Dentistry College Council. Students seeking supplemental privileges should contact the Director indicating her/his request. Applications to write a supplemental examination must be accompanied by the paid fee before the supplemental examination can be written. The student will be notified in a letter from the Director's Office if she/he is granted the privilege and under what specific conditions.

A student in DH 2 and DH 3 who has failed in not more than two HYGN courses at the end of the regular term, may, at the discretion of the Director and with approval from Dentistry College Council, be awarded the privilege of one or two supplemental examination(s). A student must maintain a minimum sessional (combined Fall and Winter terms) GPA of 2.0 in that year in order to be eligible for supplemental privileges.

The passing grade in supplemental examinations is "C" for each course.

A student who is granted supplemental privileges is obliged to sit the examination at the earliest opportunity. The student must contact the course coordinator within 7 days of the date the notification letter from the Director's Office to schedule a plan for remediation and a date to write their supplemental examination. Supplemental examinations must be held prior to the opening of the Fall academic session.

A student who has not successfully exercised supplemental privileges will be considered to have failed the year and may be required to repeat the entire year or a modified program as required by Dentistry College Council. If/when the condition is removed in that session, the student will be regarded as having completed the year to which the condition applied.

Bernadette Franco Department Assistant School of Dental Hygiene, and Dept. of Oral Biology [cid:image001.png@01DCC2AE.799AFA10] D212-780 Bannatyne Avenue Winnipeg, Manitoba R3E 0W2 Canada