Henrica,
Codebook will tell you how many deleted records there are, but won't show them to you. This count will be useful, but not a guarantee that the same records were deleted.
This can be done in Analysis quite easily.
Run the following commands in Analysis (you can create a .pgm file to do this to automate the process). The idea here is to use relate to find the deleted records. The example is for 'file1.rec'. I hope the comments make it clear.
set echo off set read deleted=off * deleted records will be ignored set replace datafile=on * allow overwriting file1del.rec read file1 * the number of deleted records will be reported
savedata file1del idvar * this copy will not have the deleted records * you only need 'idvar', so it will be a small file close
set read deleted=on * deleted records will be treated as if they were not deleted
read file1 * the total number of records will be reported
relate idvar file1del * file1del will be missing the records * that are marked as deleted records in file1.rec
select idvar1 = . * idvar1 comes from file1del.rec * and will be missing for deleted records
echo The following ID numbers were deleted from FILE1.REC list idvar
close * restore default settings set replace datafile=off set read deleted=off set echo=on
Jamie Hockin Public Health Agency of Canada
Henrica wrote:
Now I have an issue around deleted records. Is there a fast way that the data entry supervisor can find the deleted files in a record? When I use "document" "view data" I do not see which records are deleted. I think I am probably overlooking something. Is there a way to make the deleted records quickly visible (without having to go through all of them one by one in the entry mode)?