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We are pleased to have the Ph.D. thesis distribution portal in JUMP now available! We would like to offer some further details regarding the new distribution process.
Student Submissions When ready to distribute their thesis, Ph.D. students log onto JUMP, click on the FGS tab and select the "Submit Thesis for Internal Distribution" link. This will take them to the submission page. They need to fill out the online form, upload their PDF thesis, confirm the waiver and submit. This is their official internal distribution and will immediately prompt the appropriate Faculty of Graduate Studies Student Program Assistant to move forward with the submission.
Note: Please ensure the student/advisor confirm the internal examiners' availability to review the thesis prior to student submission.
Internal Distribution Once the student submission has been accepted by FGS the thesis will be automatically electronically distributed to the internal examining committee. An email will be sent to the advisor/co-advisor, which will include a link for submitting the list of recommended external examiners. Once received, FGS will review, contact, select, invite and confirm an anonymous external examiner.
Internal examiners are given three weeks to review the thesis and submit their reports. Once all reports have been received, they will be emailed to the internal examining committee and Graduate Chair/Department Head. The advisor is responsible for providing a copy of the reports to the student.
If the student passes the internal distribution they are given the opportunity to revise the thesis before submitting for external distribution. Ordinarily, the revision period would not be expected to exceed a few weeks. They will be sent an email indicating they have passed and provided a link to the next step. They will then need to confirm whether they will be making adjustments to the thesis before submitting to the external or if they would like to proceed with the thesis as is.
External Distribution When the thesis is ready for external distribution FGS will electronically distribute the thesis to the anonymous external. They are also asked to review the thesis and submit their report within three weeks. Upon receipt, the reports will be emailed to the internal examining committee and Graduate Chair/Department Head. The advisor is responsible for providing a copy of the report to the student.
Thesis Oral Defence Once FGS has provided the external examiner's report to the examining committee, the student may proceed to scheduling the oral defence. The advisor is responsible for contacting the external examiner to invite them to attend the oral defence. Please note that FGS requires two weeks' notice of the date, time and location of the defence in order to find a chair and provide the chair with the appropriate information.
We hope this information helps to clarify the new Ph.D. distribution process. Please feel free to contact your Student Program Assistant if you have any questions regarding the above.
------------------------------------------------------ Ms Andrea Kailer, B. Comm. (Hons.) Confidential Assistant to the Associate Deans & Programs Coordinator ------------------------------------------------------- Faculty of Graduate Studies University of Manitoba 500 University Centre Ph. (204) 474-7298 Fax (204) 474-7553
