- Advisor-exchange - University of Manitoba Mailing Lists

Advisor Transcripts replaced by Academic History Reports
by Elfie Smith 30 Jan '26

30 Jan '26

Hello UMAE! More changes<https://umanitoba.sharepoint.com/:b:/r/sites/um-intranet-aurora-modernizati…> are coming to Aurora Monday February 2nd as we continue to make progress on the Aurora Modernization Project. One of those changes is the removal of the Advisor Transcripts in Aurora Classic, which are replaced by Academic History reports in Argos. Resources to help you navigate this change can be found in the Student Academic History Reports section<https://umanitoba.sharepoint.com/sites/um-intranet-aurora/SitePages/aurora-…> of the Aurora Support SharePoint site, including: * A guide<https://umanitoba.sharepoint.com/:b:/r/sites/um-intranet-aurora/Shared%20Do…> on running Student Academic History Reports * A short video<https://umanitoba.sharepoint.com/:v:/r/sites/um-intranet-aurora/Shared%20Do…> <https://umanitoba.sharepoint.com/:v:/r/sites/um-intranet-aurora/Shared%20Do…> showing how to run the reports Following feedback received regarding the ability to view the Academic History by Term in reverse chronological order, that functionality is near completion and should be available early next week; users will have the option to run this report in either chronological or reverse chronological order. Need help or have questions? Please submit a ticket using the Report an Aurora Issue form on the Aurora Modernization Project SharePoint site<https://umanitoba.sharepoint.com/:u:/r/sites/um-intranet-aurora-modernizati…>. Take care! Elfie Smith, BComm, MA (she/her) Associate Registrar & Director of Service and Records University of Manitoba https://umanitoba.ca/registrar Student Affairs – We empower learners to achieve their highest potential Student Affairs Strategic Plan<https://ejoeyp.clicks.mlsend.com/ty/cl/eyJ2Ijoie1wiYVwiOjE1MDM3MixcImxcIjox…> The University of Manitoba campuses and research spaces are located on original lands of Anishinaabeg, Ininiwak, Anisininewuk, Dakota Oyate, Dene and Inuit, and on the National Homeland of the Red River Métis. UM recognizes that the Treaties signed on these lands are a lifelong, enduring relationship, and we are dedicated to upholding their spirit and intent. We acknowledge the harms and mistakes of the past and the present. With this understanding, we commit to supporting Indigenous excellence through active Reconciliation, meaningful change, and the creation of an environment where everyone can thrive. Our collaboration with Indigenous communities is grounded in respect and reciprocity and this guides how we move forward as an institution. [UMLogoSignature]

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Student Academic History demo for UMAE
by Ali Wood-Warren 28 Jan '26

28 Jan '26

Hello Advisors, Thank you to those who were able to join us yesterday for the Student Academic History demo. I'm not sure what happened to the recording, but this is the best summary I can come up with (AI generated, for full transparency). Our colleagues in ORES also shared a document, linked below, which highlights changes. Michael Glucki has generously offered to create a short demo video for those who were unable to attend. Once ready, we'll share through this channel. These notes are in the UMAE MS Team, as will the recording, once completed. Jan 27, 2026 Meeting Notes The meeting provided advisors across UMAE with a demo of the new Student Academic History in Aurora. Although the session was mistakenly not recorded or actively engaged through chat with questions and feedback about the updated tools transcribed, participants. Key Topics Discussed 1. Transcript & Registration History Updates A document titled Advisor Transcripts and Registration History Changes February 2026<https://umanitoba.sharepoint.com/:b:/r/sites/um-intranet-aurora-modernizati…> was shared to outline upcoming changes. Advisors asked about: * Display of "Unofficial" watermark and whether it can be made lighter. * Whether unapplied courses, such as pending transfer credits, will appear (answer: Yes). * Ability to view transcripts in chronological vs. reverse chronological order - with the majority preferring reverse for advising convenience. There will be additional discussion around viewing order to obtain consensus. Only one op 2. System Functionality & Speed Concerns Several participants expressed worry that the new system takes 20+ seconds to generate transcripts, significantly impacting workflows for advisors who review dozens of files at a time. Suggestions included performance improvements or additional tools to make batch review more efficient. 3. Technical Compatibility & Features Questions covered: * Mac compatibility of Argos reports/software (Yes, supported). * Whether registration history still links to course descriptions or instructor information. * Printing options (to printer or PDF) for new history and transcripts. 4. Student Contact Information Issues Many advisors noted: * Phone numbers sometimes missing from the student profile card. * Students may need to set a Primary phone number in their personal information. * Home address/email changes were discussed; SPAIDEN (for those with access) still displays more complete details. 5. Appreciation & Next Steps Participants expressed thanks to presenters and acknowledged the helpfulness of the demo. Team members shared links to relevant resources, including the Aurora Modernization Project page. Ali Wood-Warren (she) Director Student Transitions and Success Centre 205 Tier Building 431 275-0984 umanitoba.ca/firstyear<https://umanitoba.ca/firstyear> [University of Manitoba logo] Student Affairs - Leaders in cultivating exceptional student experiences! I am grateful to the Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate, Dene, and the Red River Metis peoples, on whose home lands I live. I am also grateful to the people of Shoal Lake 40 in Treaty 3 territory, whose water I drink.

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Price Faculty of Engineering - Pave Your Path Table Booths - February 3
by Caleigh Bell 23 Jan '26

23 Jan '26

Hello Advisors, The Price Faculty of Engineering is hosting our table booth Pave Your Path event! Pave Your Path Date: Tuesday, February 3, 2026 Location: EITC Atrium (main floor EITC Building next to Tim Horton’s) Time: 10:00am-2:30pm (stop by any time!) This event will feature table booths for all Engineering departments (Biosystems, Civil, Mechanical, Computer and Electrical) and an Engineering Student Services table. Students can come by to talk with representatives from each department, ask questions and learn more about what each program offers and how to apply! Reminder, if students have already put in their application to an Engineering department (applications due March 1), they are able to login to their application and change the ranking of their preferred Engineering departments until April 1. If you have any students who are considering or have already applied to Engineering, please share the information about this event with them and if you have a student newsletter that you send out, please consider sharing the information there (see attachment that can also be shared). Thanks! Caleigh Bell (she/her) Preliminary Program Student Advisor & Deferred Exam Coordinator Price Faculty of Engineering / University of Manitoba E2-262 EITC / 75A Chancellor's Circle / Winnipeg MB / R3T 5V6 204-474-9807 Preliminary Year | Price Faculty of Engineering | University of Manitoba<https://umanitoba.ca/engineering/preliminary-year> Book an Appointment with Engineering Student Services Staff<https://outlook.office365.com/book/StudentServicesEngineering@umanitoba.onm…> [cid:0808ae45-e66e-44b9-afa2-1b202e78e72b] Current students: provide your student number when corresponding and use your @umanitoba.ca email address only.

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McCall MacBain Scholarships Information Session
by Ken Lee 20 Jan '26

20 Jan '26

Hello colleagues, We are excited to invite students to an upcoming information session regarding the McCall MacBain Scholarships at McGill University. The scholarship provides comprehensive support, including: * Full Tuition: Coverage for 150+ eligible programs at McGill. * Living Expenses: A monthly stipend of $2,300 during academic terms. * Relocation & Summer Support: Funding for moving and summer opportunities. * Professional Development: Dedicated mentors, coaching, and a leadership curriculum. _____ University of Manitoba Information Session Join a representative visiting from McCall MacBain Scholars to learn about the application process and program benefits. * Date: Thursday, February 12, 2026 * Time: 10:00 AM - 11:00 AM * RSVP: Register Here<https://apply.mccallmacbainscholars.org/register/manitoba> For more details, please see the attached files. Feel free to share this information widely with your students. Best regards, Ken Lee Awards Selection Coordinator Financial Aid and Awards University of Manitoba 422 UMSU University Centre Winnipeg, MB R3T 2N2 Phone: (204)474-8573 Kengkay.lee(a)umanitoba.ca<mailto:Kengkay.lee@umanitoba.ca> https://umanitoba.ca/financial-aid-and-awards Student Affairs - We empower learners to achieve their highest potential Read our new Strategic Plan: Reimagining the Student Experience at UM (2025-2030)<https://umanitoba.ca/student-supports/student-affairs/strategic-plan> The University of Manitoba campuses and research spaces are located on original lands of Anishinaabeg, Ininiwak, Anisininewuk, Dakota Oyate, Dene and Inuit, and on the National Homeland of the Red River Métis. UM recognizes that the Treaties signed on these lands are a lifelong, enduring relationship, and we are dedicated to upholding their spirit and intent. We acknowledge the harms and mistakes of the past and the present. With this understanding, we commit to supporting Indigenous excellence through active Reconciliation, meaningful change, and the creation of an environment where everyone can thrive. Our collaboration with Indigenous communities is grounded in respect and reciprocity and this guides how we move forward as an institution.

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Student Academic History demo for UMAE
by Ali Wood-Warren 19 Jan '26

19 Jan '26

Happy Monday Advisors! For our first UMAE meeting of 2026, please join us as folks from the Registrar's Office review the new Student Academic History in Aurora. Looking forward to seeing you all. Ali ________________________________________________________________________________ Microsoft Teams Need help?<https://aka.ms/JoinTeamsMeeting?omkt=en-US> Join the meeting now<https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTFjZTMzODktYTc5Ni00…> Meeting ID: 280 210 878 901 84 Passcode: pQ3fu92N ________________________________ Join on a video conferencing device Tenant key: teams(a)cvi.umanitoba.ca Video ID: 114 028 246 1 More info<https://pexip.me/teams/cvi.umanitoba.ca/1140282461> For organizers: Meeting options<https://teams.microsoft.com/meetingOptions/?organizerId=40defecf-1c9c-4460-…> ________________________________________________________________________________

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FW: Message for Advisor Exchange
by Ali Wood-Warren 13 Jan '26

13 Jan '26

Please see message from Jody Dewbury, Associate Director - UG Admissions As you may be aware TOEFL has made a change from their previous 1-120 scale to a new 1-6 scale (in half point increments). This new scoring scale will be in place by January 21, 2026. The English Language Proficiency website<https://umanitoba.ca/explore/undergraduate-admissions/requirements/english-…> been updated to show the new score minimums that will be needed from students testing from January 21, 2026 onward. TOEFL iBT or TOEFL iBT Paper Edition or TOEFL iBT Home Edition (Test of English as a Foreign Language)<https://www.ets.org/toefl> * For tests taken before January 20, 2026, minimum score required: * Minimum overall score of 86, and * Minimum component scores: * 20 in Reading * 20 in Writing * 20 in Listening * 20 in Speaking * For tests taken on January 21, 2026 onward, minimum score required: * Minimum overall score of 4.5, and * Minimum component scores: * 4.0 in Reading * 4.0 in Writing * 4.0 in Listening * 4.0 in Speaking Please contact Undergraduate Admissions if you have any questions. Jody Dewbury (she/her) Associate Director Undergraduate Admissions University of Manitoba 424 UMSU University Centre 65 Chancellors Circle Winnipeg, MB R3T 2N2 www.umanitoba.ca<http://www.umanitoba.ca/> Student Affairs: Leaders in cultivating exceptional student experiences. The University of Manitoba campuses are located on original lands of the Anishinaabeg, Cree, Ojibwe-Cree, Dakota, and Dene peoples, and on the National Homeland of the Red River Métis. [UMLogoSignature]

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FW: Support and Resources for Students Affected by Events in Iran
by Ali Wood-Warren 13 Jan '26

13 Jan '26

Hello Advisors, From Fanny Levy Executive Director, International Centre, this email was sent to Iranian students yesterday. From: International Centre Sent: Monday, January 12, 2026 10:28 AM To: International Centre <international(a)umanitoba.ca<mailto:international@umanitoba.ca>> Subject: Support and Resources for Students Affected by Events in Iran Dear students, We are aware of the escalating tensions in Iran. We recognize that these events may be deeply distressing, particularly for students who are from the region, have family or loved ones there, or are feeling emotionally impacted by the uncertainty and violence. If you are currently in the region, or if these events are affecting your safety, access to services, or ability to continue your studies, we encourage you to contact your faculty or the UM International Centre as soon as possible at international(a)umanitoba.ca<mailto:international@umanitoba.ca>. Our team can work with you to explore academic flexibility, remote learning options, or deferrals where appropriate. We also encourage you to stay informed by following travel advisories and safety information issued by the Government of Canada at https://travel.gc.ca/destinations/iran. If you require emergency consular assistance, you may contact the Global Affairs Canada Emergency Watch and Response Centre (available 24/7): +1-613-996-8885 (call collect where available) or sos(a)international.gc.ca<mailto:sos@international.gc.ca>. At the University of Manitoba, we care about you and are committed to ensuring that all members of our diverse community feel supported, heard, and safe. If you are feeling overwhelmed, anxious, or simply need someone to talk to, support is available. While some supports may be limited by institutional policies and available resources, we are actively exploring avenues to assist students in distress. Depending on individual needs, supports may include referrals to: * Financial Aid and Awards<https://umanitoba.ca/financial-aid-and-awards> (including emergency funding and advising) * Cashier's Office / Student Accounts (payment planning and account-related inquiries): StudentPayment(a)umanitoba.ca<mailto:StudentPayment@umanitoba.ca> * Student Counselling Centre (SCC)<https://umanitoba.ca/student-supports/counselling-resources-students> (mental health and wellness support) * Student Services at Bannatyne Campus<https://umanitoba.ca/student-supports/student-services-bannatyne-campus> (SSBC) * Student Advocacy and Case Management<https://umanitoba.ca/student-supports/academic-supports/student-advocacy> * Spiritual Care<https://umanitoba.ca/student-supports/spiritual-services> and Multi-Faith Centre * Academic advising and faculty-based supports * Immigration advising through the International Centre, including guidance related to enrolment status * Employment-related resources, including guidance on campus and off-campus work eligibility, and referrals to centralized job postings and career tools such as UM Connect, faculty-based job boards, and other University employment listings. We also encourage members of our university community to approach one another with compassion, empathy, and care during times like these. Please feel free to share this information with others who may benefit. Sincerely, UM International Centre University of Manitoba

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Wendy McLean Advising Excellence Award Extended to Advising Teams
by Ali Wood-Warren 18 Dec '25

18 Dec '25

Hi Advisors, I'm happy to share that the Wendy McLean Advising Excellence Award is now open to advising teams as well as individuals. Because of this, we've extended the deadline for nominations (individuals and teams) until February 2, 2026. You'll see a UM Today story and the information on the intranet will be updated soon, but in the meantime details can be found here: Wendy McLean Advising Excellence Award Nomination Form - Fill out form<https://forms.office.com/r/0pC59xMNp4> Please consider nominating an advisor or team of advisors who demonstrate a positive impact on students. Thanks! Ali Ali Wood-Warren (she) Director Student Transitions and Success Centre 205 Tier Building 431 275-0984 umanitoba.ca/firstyear<https://umanitoba.ca/firstyear> [University of Manitoba logo] Student Affairs - Leaders in cultivating exceptional student experiences! I am grateful to the Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate, Dene, and the Red River Metis peoples, on whose home lands I live. I am also grateful to the people of Shoal Lake 40 in Treaty 3 territory, whose water I drink.

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FW: SAS Exams on Saturday
by Ali Wood-Warren 18 Dec '25

18 Dec '25

From Shanda at SAS..... From: Shanda Vitt <Shanda.Vitt(a)umanitoba.ca> Sent: Thursday, December 18, 2025 12:30 PM To: Advisor Exchange <UMAE(a)umanitoba.ca> Cc: Ali Wood-Warren <Ali.Wood-Warren(a)umanitoba.ca> Subject: SAS Exams on Saturday Hi Advisors, In case you are getting any questions, we wanted to let you know that the SAS Exam Centre will be open on Saturday to invigilate SAS students who have had their exams cancelled today due to the bad weather. We have informed our students of this already, and have let them know that they will be told tomorrow by email (the same process as they always follow) of where to report to for their scheduled exam. Let me know if you have any questions. I hope you are all staying safe and warm! Thank you, Shanda Vitt Accessibility Coordinator Student Accessibility Services University of Manitoba 520 University Centre Winnipeg, MB R3T 2N2 Tel: 204-474-7441 Fax: 204-474-7567 http://umanitoba.ca/student/accessibility/ The University of Manitoba campuses are located on original lands of Anishinaabeg, Cree, Ojibwe-Cree, Dakota and Dene peoples, and on the homeland of the Red River Métis. We respect the Treaties that were made on these territories, we acknowledge the harms and mistakes of the past, and we dedicate ourselves to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration. Confidentiality notice: This message and any attachments to it are intended for the addressee only and may contain legally privileged or confidential information. Any unauthorized use, disclosure, distribution, or copying is strictly prohibited. Please notify the sender if you have received this email by mistake, and please delete it and the attachments (and all copies) in a secure manner. [UMLogoSignature]

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First Year Advising and Communication Lead - STSC
by Ali Wood-Warren 10 Dec '25

10 Dec '25

Good Morning Everyone, I'm very pleased to share that Jennifer Mitchell has been hired as the new First Year Advising and Communications Lead, within the Student Transitions and Success Centre! Jen has been working as an FYC academic advisor since summer of 2024, when she joined our team after holding positions in a number of UM units doing great work in support of students. Jen brings to the position her keen eye for detail and excellent organizational skills. She is highly collaborative and has shared her excitement around connecting with the larger UM community around first year initiatives and communications. Most importantly, her solid foundational knowledge around the timing, tone, and methods for communicating critical messages to first year UM students, makes her a natural fit for this position. Please be sure to include @Jennifer Mitchell<mailto:Jennifer.Mitchell@umanitoba.ca> in groups, Teams, meetings, and discussions around communicating with all UM students, but in particular first and second year students, and our Bison student-athletes. Work on next year's First Year Planning Guide and other signature FYC resources for our next intake of students will begin soon, so many of you will hear from Jen in the coming weeks as she dives into her new responsibilities. I am excited to welcome Jen to the Student Transitions and Success Centre's leadership team, and I hope you'll join me in congratulating Jen on her new role. Please share this message with those who would benefit from this exciting news. Best, Ali Ali Wood-Warren (she) Director Student Transitions and Success Centre 205 Tier Building 431 275-0984 umanitoba.ca/firstyear<https://umanitoba.ca/firstyear> [University of Manitoba logo] Student Affairs - Leaders in cultivating exceptional student experiences! I am grateful to the Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate, Dene, and the Red River Metis peoples, on whose home lands I live. I am also grateful to the people of Shoal Lake 40 in Treaty 3 territory, whose water I drink.

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