- Cals-board-2023-2026 - University of Manitoba Mailing Lists

CALS Board March Meeting Minutes
by Kimberly Lopez 03 Jun '25

03 Jun '25

Caution! This message was sent from outside the University of Manitoba. Good morning! Please find the March 2025 CALS Board Meeting Minutes attached for board approval this eve. Cheers, Kim

1 0

Agenda for the CALS board meeting, June 2, 2025
by Fenton Litwiller 27 May '25

27 May '25

Hi all, Please find attached the agenda for our upcoming board meeting (minutes from our March 2025 meeting to follow): CALS board meeting, June 2, 4:15 to 6pm Eastern Time. Zoom link below and in the attached. Location: George Brown College, SJB-336 (zoom link below) Some of you were still figuring out your Congress in person attendance in March, so please respond to let me know if you are attending this meeting in person or virtually so that I can update our numbers for catering (dinner will be served). Subcommittee chairs, please reflect on the work you have done over the past year and what you would like to accomplish in the final year. As a note, the Federation of the Humanities and Social Sciences is currently engaging in s strategic planning. At Congress they will be hosting consultation sessions that are open to anyone who is an attendee. For more information about the development process and to register for a consultation session, please see: https://www.federationhss.ca/en/about-us/about-federation/strategic-plan Finally, our Annual General Meeting will take place over lunch on June 3, from 12:00 until 1:45pm, Location: George Brown College SJA-327A (200 King Street E) in a hybrid format. Each subcommittee chair will present during this meeting. I will need your slides for this meeting by the end of our board meeting on June 2. Thanks everyone and looking forward to seeing you soon! Fenton Fenton Litwiller (they/them) is inviting you to a scheduled Zoom meeting. Join Zoom Meeting https://umanitoba.zoom.us/j/66632589020?pwd=8eXEtalbO5VhTqvF4b6WzLRaC0yyhW.1 Meeting ID: 666 3258 9020 Passcode: 910529 --- One tap mobile +16132093054,,66632589020#<tel:+16132093054,66632589020>,,,,*910529# Canada +16473744685,,66632589020#<tel:+16473744685,66632589020>,,,,*910529# Canada --- Dial by your location • +1 613 209 3054<tel:+16132093054> Canada • +1 647 374 4685<tel:+16473744685> Canada • +1 647 558 0588<tel:+16475580588> Canada • +1 778 907 2071<tel:+17789072071> Canada • +1 204 272 7920<tel:+12042727920> Canada • +1 438 809 7799<tel:+14388097799> Canada • +1 587 328 1099<tel:+15873281099> Canada • 833 643 3358 Canada Toll-free • 833 955 1088 Canada Toll-free • 833 958 1164 Canada Toll-free • 855 703 8985 Canada Toll-free • 833 643 3354 Canada Toll-free • 833 643 3355 Canada Toll-free • 833 643 3356 Canada Toll-free • 833 643 3357 Canada Toll-free Meeting ID: 666 3258 9020 Passcode: 910529 Find your local number: https://umanitoba.zoom.us/u/gbuGElcB8k --- Join by SIP • 66632589020(a)zmca.us<mailto:66632589020@zmca.us> --- Join by H.323 • 159.124.168.213 (Canada Toronto) • 65.39.152.160 (Canada Vancouver) Meeting ID: 666 3258 9020 Passcode: 910529 -- Dr. Fenton Litwiller (they/them/theirs) President, Canadian Association for Leisure Studies (CALS) Associate Professor Recreation Management and Community Development | University of Manitoba 112 Frank Kennedy Centre | Winnipeg MB | R3T 2N2 204.474.8412 fenton.litwiller(a)umanitoba.ca<mailto:fentonl@umanitoba.ca> [signature_2837124687] The University of Manitoba campuses are located on original lands of Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate and Denesuline, and on the National Homeland of the Red River Métis. UM respects the Treaties that were made on these territories, acknowledges the harms and mistakes of the past and present, and dedicates itself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration.

1 0

Discussions and motions to include in our board agenda
by Fenton Litwiller 22 May '25

22 May '25

Hi all, I will be sending you the agenda for our board meeting in the next day or two. I wanted to ask sub committees if, in addition to 10 minutes for your report, you needed any time for the introduction and discussions of a motion or feedback on any board related work. If so, I will add this to the agenda. Please let me know. Thank you, Fenton -- Dr. Fenton Litwiller (they/them/theirs) President, Canadian Association for Leisure Studies (CALS) Associate Professor Recreation Management and Community Development | University of Manitoba 112 Frank Kennedy Centre | Winnipeg MB | R3T 2N2 204.474.8412 fenton.litwiller(a)umanitoba.ca<mailto:fentonl@umanitoba.ca> [signature_2837124687] The University of Manitoba campuses are located on original lands of Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate and Denesuline, and on the National Homeland of the Red River Métis. UM respects the Treaties that were made on these territories, acknowledges the harms and mistakes of the past and present, and dedicates itself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration.

1 0

CALS board meeting
by Fenton Litwiller 15 May '25

15 May '25

Hi Everyone, Our next board meeting will be held in person during Congress of the Social Sciences and Humanities at George Brown College with a hybrid option to participate via zoom. The final schedule and program for CALS at Congress has been released, and our board meeting time has shifted slightly: June 2 4:15 to 6:00pm Eastern Time (I have adjusted the outlook invitation to reflect this change) Please stay tuned for an agenda and zoom link. Sincerely, Fenton -- Dr. Fenton Litwiller (they/them/theirs) President, Canadian Association for Leisure Studies (CALS) Associate Professor Recreation Management and Community Development | University of Manitoba 112 Frank Kennedy Centre | Winnipeg MB | R3T 2N2 204.474.8412 fenton.litwiller(a)umanitoba.ca<mailto:fentonl@umanitoba.ca> [signature_2837124687] The University of Manitoba campuses are located on original lands of Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate and Denesuline, and on the National Homeland of the Red River Métis. UM respects the Treaties that were made on these territories, acknowledges the harms and mistakes of the past and present, and dedicates itself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration.

1 0

Reminder: CALS Mtg @Congress 2025
by Kimberly Lopez 25 Mar '25

25 Mar '25

Caution! This message was sent from outside the University of Manitoba. Good morning, A gentle reminder to fill out the 2-question survey regarding your attendance to our next CALS meeting at Congress in Toronto. https://docs.google.com/forms/d/e/1FAIpQLSfZWVQzEV9ftSAx__fH65IIg4L95NYnscC… Thanks in advance. Have a good week 😊, Kim

1 0

For Action: Congress attendance and dietary considerations
by Kimberly Lopez 22 Mar '25

22 Mar '25

Caution! This message was sent from outside the University of Manitoba. Good morning, All, I hope the sun is shining where you are. Please fill out this 2-question survey regarding the upcoming CALS meeting at Congress 2025 by Monday March 24th end of day. https://docs.google.com/forms/d/e/1FAIpQLSfZWVQzEV9ftSAx__fH65IIg4L95NYnscC… Thanks! Kim

1 0

Follow up from our board meeting on Wednesday, tasks and due dates
by Fenton Litwiller 08 Mar '25

08 Mar '25

Hi everyone, Thank you for meeting on Wednesday at our board meeting. This is a follow up email based on our conversation about website functionality and updates. We have decided we want web support for the following tasks: •Update the front/public facing website •For sustainability of the website, train board members on basic use of the website (to upload materials to the member portal, update front facing materials) •Support for quarterly content updates I have sent out requests for three quotes based this work. Once I receive the quotes, I will meet with the executive to make a recommendation to the board. Then I will send the recommendation to the whole board for an e-vote/approval. I hope to have this person working by the end of March, so the due dates below reflect this timeline. Tasks were identified for each subcommittee. I have added due dates. Each subcommittee chair: Create an annual process cycle for web updates. What content would you need uploaded to the web and when? Due to Fenton March 21. Student subcommittee: meet with Aggie to develop CCLR content for the Instagram account. March 21 Simon: to compile information on previous CALS award winners. March 21 Communications subcommittee: figure out a way to garner information from Congress attendees about what content is needed on the website (not a dream list, but a practical list). You will need a point person who is attending Congress to undertake this task. Who will this be? Let Fenton know by March 21. Have this survey/consultation ready to go for June 2 (Congress) Communications sub-committee: Connect with Maggie and Mahsa to create information about Congress for the CALS website. March 21 Communications sub-committee: Connect with Aggie to link CCLR information to our website and create needed content for CALS website about CCLR. March 21. Please stay tuned for next steps. Thank you all, Fenton -- Dr. Fenton Litwiller (they/them/theirs) President, Canadian Association for Leisure Studies (CALS) Associate Professor Faculty of Kinesiology and Recreation Management | University of Manitoba 123 Frank Kennedy Centre | Winnipeg MB | R3T 2N2 204.474.8412 fenton.litwiller(a)umanitoba.ca<mailto:fentonl@umanitoba.ca> [signature_2837124687] The University of Manitoba campuses are located on original lands of Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate and Denesuline, and on the National Homeland of the Red River Métis. UM respects the Treaties that were made on these territories, acknowledges the harms and mistakes of the past and present, and dedicates itself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration.

1 0

CALS board meeting, March 5th, Noon to 2pm Central time
by Fenton Litwiller 27 Feb '25

27 Feb '25

Hi Everyone, Our next board meeting will be held on March 5th from Noon until 2pm, Central time. You should have received a zoom link invitation already. Please let me know if you are unable to attend the meeting so I can make sure that we have quorum. There are two important items that we need to discuss and make decisions on during this meeting related to changing our membership fee structure and website development. I anticipate that the discussion related to these items may take up most of the time at this meeting. As such, I will not be asking the subcommittees to give a verbal report. If there is time, we will have verbal reports from the Editor of Leisure/Loisir (Rebecca Genoe), Outreach and Events (Updates on Congress, Shintaro Kono), and the Awards Committee (Dawn Trussell). Can these three committees please submit written reports that can be shared in case there is not enough time for a verbal report? Find attached a pdf of the agenda and minutes from October 2024. Also note that our next board meeting will be held at Congress of the Federation of Social Sciences and Humanities, June 2nd from 5pm to 7pm Eastern Time, in a hybrid format. The following notes inform the discussion and motion for our March meeting related to website functionality. I am providing them here so you can think about it ahead of time and, if you are unable to attend the meeting, you can send your thoughts about the motions in the agenda to me directly and before the meeting. In May of 2024, we created and passed a motion to hire a research assistant to increase website functionality and communication to members. However, there are too many barriers for this work in practice (who will supervise the student? A student from which university? How can we find a leisure student with these skills?). To try and address this problem, I have also been in contact with Mitacs Manitoba who were very supportive and eager to fund a project where a computer science undergraduate student would work on this project with CALS as an industry partner. However, I could not find a computer science prof at UM who would be willing to take on the supervision of such a practical project. I am therefore requesting a new motion, where CALS requests quotes from more than one private firm with a focus on increasing the functionality of the website. The downside of this approach is that, in previous conversations with such firms, most want to build the website from scratch. See you soon, Fenton -- Dr. Fenton Litwiller (they/them/theirs) President, Canadian Association for Leisure Studies (CALS) Associate Professor Faculty of Kinesiology and Recreation Management | University of Manitoba 123 Frank Kennedy Centre | Winnipeg MB | R3T 2N2 204.474.8412 fenton.litwiller(a)umanitoba.ca<mailto:fentonl@umanitoba.ca> [signature_2837124687] The University of Manitoba campuses are located on original lands of Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate and Denesuline, and on the National Homeland of the Red River Métis. UM respects the Treaties that were made on these territories, acknowledges the harms and mistakes of the past and present, and dedicates itself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration.

1 0

CALS board meeting at Congress (June 2 to 4, 2025)
by Fenton Litwiller 15 Jan '25

15 Jan '25

Hi Everyone, Thanks to Simon for asking the question about the format of our board meeting at Congress. We will follow the same format as our May meeting, where in person attendance will be encouraged but not required and the meeting will be hybrid. Our travel policy (attached) currently states that each member who attends the annual board meeting can be reimbursed for transportation and accommodation. At our March meeting on the agenda will be a discussion to cap this at $500 (for a few of reasons. We used to meet in person every three years and now we meet in person annually. Also, costs to travel have increased quite a bit. However, this discussion needs to consider the hybrid format of our meetings and board member needs). I am not sure what direction the board will take this discussion but wanted to be fully transparent. Please let me know if you have any questions. Sincerely, Fenton -- Dr. Fenton Litwiller (they/them/theirs) President, Canadian Association for Leisure Studies (CALS) Associate Professor Faculty of Kinesiology and Recreation Management | University of Manitoba 123 Frank Kennedy Centre | Winnipeg MB | R3T 2N2 204.474.8412 fenton.litwiller(a)umanitoba.ca<mailto:fentonl@umanitoba.ca> [signature_2837124687] The University of Manitoba campuses are located on original lands of Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate and Denesuline, and on the National Homeland of the Red River Métis. UM respects the Treaties that were made on these territories, acknowledges the harms and mistakes of the past and present, and dedicates itself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration.

1 0

Agenda for the CALS board meeting, Oct 10th, Noon to 2pm Central Time
by Fenton Litwiller 08 Oct '24

08 Oct '24

Hi everyone, In preparation for our board meeting, see the attached documents and the below. Let me know if anything is missing. Agenda for the CALS board meeting, Oct 10th, Noon to 2pm Central Time Attached documents (agenda, subcommittee report template, minutes from May 2024. New membership fee and structure proposal will be sent by Dan shortly). 1. Call to order and welcome from the President 2. Roll call, quorum: Secretary 3. Approval of minutes from May 2024 4. Reports from Subcommittees (please share the sub-committee strategy for working on the action items in the increasing member benefits document, if relevant) 1. President’s report: Fenton Litwiller * Motion to approve an updated travel policy * Motion to approve a policy related to paying members honoraria 2. Awards and Grants committee: Dawn Trussell 3. Outreach and events: Shintaro Kono 4. Anti-Oppression and Environmental Justice: Kim Lopez 5. Communications: Richard Norman 6. Student advisory committee: Christine and Giana 7. Report from the Editor of Leisure/Loisir: Rebecca Genoe 8. Financial and membership committee: Dan Henhawk * Motion to approve the proposed new membership fee structure 1. New business 1. Announcements 1. Motion to adjourn What I need from you: 1. New membership fee and structure proposal: Read over the proposed new membership fee and structure. Be prepared to comment, discuss and respond to a motion (Dan will distribute to the board shortly). 1. Travel Policy: We have a need to update our travel policy. From Dawn: In the past travel support for board meetings was only provided to members who did not have any source of travel support from their institution. However, in recent years, for the annual CALS board meeting, we have either imposed a $500 limit or been covering some travel costs (e.g., two nights’ accommodation and flight/mileage/train depending on the location you are coming from. We asked folks to be mindful and to look for the most economical means). Some meals are covered during the 2-day meeting (2 lunches and 1 dinner) by CALS funds. During CCLR or Congress years, we generally asked board members to use their own conference travel funds to assist. How can we update our travel policy to reflect our current practice of holding hybrid annual meetings? There is also an option to host our annual board meetings on zoom only. However, as president, I find it very helpful to have at least some board members present. Board members also gain the well understood benefits of meeting in person (networking, relationship building, time spent together on breaks and in the evening, etc.). However, board members are also concerned about increasing travel costs combined with decreased funding, as well as the environmental costs related to travel. It is unlikely that CALS will have in person annual meetings with most in attendance (unless the meeting coincides with CCLR) but I provide the following only for context and to inform discussion: If we hosted our annual meetings in person, CALS cannot possibly fund all board members to travel. As an example, if the next board meeting was held at U Waterloo, ten of our board members would need to fly. For these members alone (@ approx. $1000 for flight and 2 nights accommodation), this would be $10, 000. If there was a cap of $500 for travel, this is still $5000. For both examples, there would be board members driving who would also need reimbursement. However, we can continue to have our annual board meetings in a hybrid format. For discussion: How do we reimburse those who chose to travel to the annual board meeting in person? Any CALS decision to spend money on travel detracts from our ability to hire an RA to work on a one-way communications strategy, an ‘orange light’ priority (something we work towards soon) identified by the board in May 2024. Some options for a travel policy include: 1. Set a maximum reimbursement for any number of members who travel (e.g., $500) 2. After creating an operating budget, the treasurer decides on an amount of money to set aside for board travel and this is split equally among all travelers (or consider those flying versus driving and weight reimbursement). 3. Pay only for flights. 4. Pay only for executive to travel. 1. Subcommittee chairs, please submit your sub-committee report (attached) as soon as you can. Thank you! See you soon, Fenton -- Dr. Fenton Litwiller (they/them/theirs) President, Canadian Association for Leisure Studies (CALS) Associate Professor Faculty of Kinesiology and Recreation Management | University of Manitoba 123 Frank Kennedy Centre | Winnipeg MB | R3T 2N2 204.474.8412 fenton.litwiller(a)umanitoba.ca<mailto:fentonl@umanitoba.ca> [signature_2837124687] The University of Manitoba campuses are located on original lands of Anishinaabeg, Ininewuk, Anisininewuk, Dakota Oyate and Denesuline, and on the National Homeland of the Red River Métis. UM respects the Treaties that were made on these territories, acknowledges the harms and mistakes of the past and present, and dedicates itself to move forward in partnership with Indigenous communities in a spirit of Reconciliation and collaboration.

2 1