- Dentistry-year2 - University of Manitoba Mailing Lists

Clinic Update - 17 Nov 2025
by Trenna Reeve 16 Nov '25

16 Nov '25

Dental and Dental Hygiene Students: Please review with following updates and reminders: 1. Axium * if you plan an incorrect treatment then you need to copy the treatment plan in its entirety, make the necessary edits/corrections, delete the old treatment plan and have it signed for by the patient. 2. Pre-authorizations * Send an email on OUTLOOK (not axiUm) to your PCC with all information regarding the treatment you need to pre-authorize. * Students must familiarize themselves with the eligibility criteria set out by CDCP, prior to sending a pre-authorization request to your PCC. Requesting pre-authorizations for patients who do not meet the criteria causes delay in treatment and increases the timeline of all submissions. * View Criteria here: https://www.canada.ca/en/services/benefits/dental/dental-care-plan/guide.ht… * Students must indicate if the Crown/Denture is an initial placement. If not initial, you must indicate approximately how many years ago the existing was placed. You must provide this information to your PCC/Insurance Coordinator to avoid delaying your pre-authorization. * If you have been notified by a PCC/Insurance Coordinator of any missing information required for pre-authorization, update the PCC/Insurance Coordinator once that information has been obtained (ie: perio chart, x-ray etc) to ensure your pre-authorization is submitted in a timely manner. 3. Patient check-in/Patient check-out * Before checking out your patient at the front desk, ensure you have obtained a swipe for the treatment code provided during the current clinic session. If not then have your patient have a seat in the waiting room and you must return to clinic to find your instructor and have your procedure codes swiped. * If it takes you multiple appointments to complete a single treatment code, then that treatment code should be entered as in process for each of the sessions until it is completed. Treatment codes can be In processed multiple times and are required to reflect each appointment date that the student continues with the treatment. At each clinical session you must enter a treatment code that reflects care that was provided for that session even if it is incompleted. 4. Treatment plan timings * Dental hygiene students should not be scheduling patients until a comprehensive treatment plan has been completed. Communicate with the assigned dental student to coordinate timings to ensure the treatment plan is completed before you schedule the patient for hygiene care. If this is not possible your options are to have the treatment plan completed by the D4 on Hygiene Recall with you or speak to the front desk PCCs and they will look at scheduling the patient for a treatment plan. 5. Radiology * Ensure you have completed the radiology request form and procedure codes for any planned radiographic images and have this approved before bringing your patient to radiology. All radiology requests must be approved by a dental instructor or for those on DH Recall, by the floor lead. * CBCTs will not be fee waivered if they are for diagnostic purposes. If a CBCT is required to help diagnosis or treatment plan it will not be fee waivered. A CBCT may be considered to be fee waived is if it is needed during endodontic therapy to assess ongoing treatment (determine if student has ledged/perforated, missed a canal). Please discuss the cost of CBCT imaging with your patient prior to imaging. * Generally, all CBCTs on the main clinic floor should be for endodontic purposes only. When working with the endodontist if it is felt that a CBCT is required then this will need to be discussed with the patient (fee vs. payment) and then discussed and approved by the floor lead. * If a CBCT has been completed for any reason the radiographic report must be completed with the endodontist first, then forwarded to Dr. Sunil Mutalik for overall review. Have a great week. Trenna M. Reeve DMD, ABGD Assistant Professor Associate Dean (Clinics) Dr. Gerald Niznick College of Dentistry Rady Faculty of Health Sciences University of Manitoba [1578502983199] Clinical Support Services D227-A-780 Bannatyne Avenue Winnipeg, Manitoba R3E 0W2 email: Trenna.Reeve(a)umanitoba.ca Tel: 1-204-272-3194<tel:1-204-272-3194>

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VPN Access & Remote Axium access
by Nipaben Thanki 13 Nov '25

13 Nov '25

Hello Dent 2 Students, You have been given VPN access & remote AxiUm access now. It is very important for you to try & login this weekend so if there are any issue we can assist you on Monday. First instal VPN - instructions can be found on the UofM website (link below): https://umanitoba.ca/information-services-technology/my-security/vpn-support For remote AxiUm access, follow the instruction below & see attached links: IST has provided the axiUm RDS Connection Instructions on how to connect to axiUm RDS. The attached RDS link (axiUm.rdp) will need to be copied and placed on the desktop of your personal computer. With your personal computer being outside the UofM network, a VPN connection will first need to be established on your personal computer in order to connect to axiUM RDS If you have a MAC – you need to download Microsoft Windows App onto your computer before you launch axiumRDS.rdp file (link below). Windows App on the Mac App Store<https://apps.apple.com/us/app/windows-app/id1295203466?mt=12> If you are having issues, send an email to DENTIT (DentIT(a)umanitoba.ca<mailto:DentIT@umanitoba.ca>). They may be able to further assist you. Please note that IST does not provide support for personal electronic devices. Thank you, Nipa Thanki Administrative Assistant Dr. Gerald Niznick College of Dentistry Rady Faculty of Health Sciences Clinical Support Services D126-780 Bannatyne Avenue Winnipeg, MB R3E 0W2 [cid:416cae6b-12fe-4cda-8dbe-d4a55a7a302a] Office: 204-977-5616 Fax:204-789-3950 Nipaben.Thanki(a)umanitoba.ca

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Amazon IPE Opportunity: Applications for May 2026
by Laura MacDonald 10 Nov '25

10 Nov '25

Hello, On behalf of Lisa Mendez, Collaborative Health Care Practice Lead, Office of Interprofessional Collaboration (OIPC), RFHS, I am letting you know of an IPE opportunity in the Amazon taking place May 1-10, 2026. More information can be found on the OIPC website: https://umanitoba.ca/health-sciences/student-experience/interprofessional-c… Here is the application form for the Amazon: https://forms.office.com/r/aUN8CmtCYL . This application will be open until November 23rd. Additionally, there will be opportunity to participate in the spring/summer in Nidinawemaaganag, an interprofessional community engagement with an Indigenous community (Manitoba). You will find description of this opportunity on the OIPC website (link above). Sincerely, Laura MacDonald, RDH, PhD (she/her) School of Dental Hygiene Associate Professor Dr. Gerald Niznick College of Dentistry & School of Dental Hygiene<http://umanitoba.ca/faculties/health_sciences/dentistry/index.html> 780 Bannatyne Ave., and College Lead, Office of Interprofessional Collaboration<http://umanitoba.ca/faculties/health_sciences/education/ipc/about_ipc.html> Rady Faculty Health Sciences [cid:image001.png@01DC523A.63945AC0] University of Manitoba Winnipeg, Manitoba R3E 0W2 Laura.MacDonald(a)umanitoba.ca<mailto:Laura.MacDonald@umanitoba.ca> I acknowledge that the University of Manitoba campuses are located on original lands of Anishinaabeg, Cree, Oji-Cree, Dakota and Dene peoples, and on the homeland of the Métis Nation. I respect the treaties made on these territories.I acknowledge the harms and mistakes of the past and present. With a spirit of reconciliation and collaboration, I move forward in partnership with Indigenous communities.In all my actions, I am grounded in salutogenesis and aim to contribute to health creation within places and settings where people live, learn, play, work, and love.

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Student Voicemail Set-Up
by Nipaben Thanki 06 Nov '25

06 Nov '25

Hello Dent2 Students, I am happy to inform you that you have been assigned a student voice mailbox number. All the instructions are in the Student Clinic Manual, but I have also attached them to this email for quick reference. The last page of the instructions (page 4) is for you to sign & return to me by this Friday, November 14, 2025. I encourage all of you to set up your voicemail message & test it with a classmate to make sure everything is working before clinic starts. Use of the student voice mailbox messaging system is mandatory for all students at the Dr. Gerald Niznick College of Dentistry. This system is for patients to use to contact students. How to set-up your password & personal message: 1. Dial 204-474-6555, when the system answers hit * (you won’t be prompted for this) 2. Enter your 4-digit extension (your ID) followed by # 3. Then enter the automatic PIN (789123) followed by # 4. Cisco Unity will say your password has expired; you will be prompted to enter a new password (at least 6 digits). Trivial & repeat passwords such as 123456 or 987654 or 112233 are not allowed. Your password must be random. After you have successfully set-up your voicemail – please test it to make sure it is working properly. How to retrieve a voice message: 1. When a patient has left you a voice message, you will receive a notification on your cell phone. 2. Dial 204-474-6555 3. When the system answers – press 1(you won’t be prompted for this) 4. You will be asked to enter your ID & press # (your 4-digit voice mailbox number assigned to you) 5. Then you will be asked to enter your password & press # Instructions to give to patients on how to use the Student Voicemail System: 1. At your first appointment with your patient, give them the instructions of the Student Voice Mailbox & your 4-digit mailbox number (handouts can be found in the student file cabinet located by radiology) 2. Patients who need to speak with you regarding an upcoming appointment or treatment are to call the Student Voice Mailbox 204-480-1339 3. The voice mail system will ask the patient to enter the students 4-digit number 4. After the patient has entered your 4-digit number, they will be prompted to leave a voice message for you 5. You will then receive a notification that you have a voice message waiting for you Feel free to come see me or send me a message if you have any questions or concerns. Thank you, Nipa Thanki Administrative Assistant Dr. Gerald Niznick College of Dentistry Rady Faculty of Health Sciences Clinical Support Services D126-780 Bannatyne Avenue Winnipeg, MB R3E 0W2 [cid:f3511368-1140-43d8-be3c-e8d915895bb0] Office: 204-977-5616 Fax:204-789-3950 Nipaben.Thanki(a)umanitoba.ca

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Classes this week
by Vimi Mutalik 03 Nov '25

03 Nov '25

Dear Students, There will be no in-person classes this week as I have to attend the MOSCE retreat. I have posted the lecture ppt, pdf and link to the asynchronous lecture on UM learn. Kindly use the lecture time to look into this. I am happy to answer any questions when we meet next week on Nov 13th. Thanks and regards, Dr. Vimi S Mutalik, BDS, MDS, MS, Dip ABOMP, FRCD(C) Associate Professor - Oral Pathology Dental Diagnostic & Surgical Sciences Dr. Gerald Niznick College of Dentistry University of Manitoba D344C- 780 Bannatyne Avenue Winnipeg, Manitoba R3E 0W2 Canada Vimi.Mutalik(a)umanitoba.ca<mailto:Vimi.Mutalik@umanitoba.ca> Tel: 1-204-789-3262

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Fw: Complete the Computer Usage Agreement
by Nipaben Thanki 25 Oct '25

25 Oct '25

Hello Dent2 / DH2 students, Final Reminder to sent this form by October 24th 2025. Thank you Nipa Thanki Administrative Assistant Dr. Gerald Niznick College of Dentistry Rady Faculty of Health Sciences Clinical Support Services D126-780 Bannatyne Avenue Winnipeg, MB R3E 0W2 [cid:e276b2df-0b06-46d4-90be-940c1f3b77e5] Office: 204-977-5616 Fax:204-789-3950 Nipaben.Thanki(a)umanitoba.ca ________________________________ From: Nipaben Thanki <Nipaben.Thanki(a)umanitoba.ca> Sent: Friday, October 17, 2025 10:22 AM To: dental-hygiene-year2(a)lists.umanitoba.ca <dental-hygiene-year2(a)lists.umanitoba.ca> Subject: Complete the Computer Usage Agreement Hello DH 2 Students, Response required by Friday October 24, 2025. As you will begin seeing patients in January 2026, you will have access to their records in AxiUm. You are required to sign the Computer Usage Agreement form to be granted remote access. Please read, sign & return attached form to me by Friday October 24, 2025. Let me know if you have any questions. Sincerely, Nipa Thanki Administrative Assistant Dr. Gerald Niznick College of Dentistry Rady Faculty of Health Sciences Clinical Support Services D126-780 Bannatyne Avenue Winnipeg, MB R3E 0W2 [cid:c4d93d35-8918-4342-83fe-b0dcf9dac4f0] Office: 204-977-5616 Fax:204-789-3950 Nipaben.Thanki(a)umanitoba.ca

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Undergraduate Lab Spaces
by Trenna Reeve 23 Oct '25

23 Oct '25

Students, During student orientation at the start of this academic year it was made clear to each of your classes that the Brass, Hart and wet lab areas are joint spaces used by dental and dental hygiene student groups and must be kept neat, clean and tidy at all times. After-hours access to lab spaces is a privilege not a right. Currently the college has supported the students' request to have these labs open after hours (10pm on Monday and 8pm Thurs-Fri). After hours and weekend access was negotiated to support student learning under the agreement that students would be mindful to keep the areas clean and neat. To note, most dental colleges do not allow after-hours lab access and if so, only with very reduced supervised hours. As you can see from the attached photos the wet lab (between Brass and Hart labs) has hit a new low on cleanliness. These photos were taken this afternoon, this is deplorable. Also, there was equipment that was left running and a hot glue gun that was left plugged in and heated. This is unacceptable and a building safety issue. The limit has been reached for having myself and your course coordinators reminding you of your responsibility to keep these spaces clean and tidy. Lab cleanliness includes * all counters clean and free of debris * the face of all cabinets free of debris * all equipment that is not in direct use is shut off * the model trimmer and basin are clean and free of debris * all plaster splash has been removed from the model vibrators * all sinks are clean and clear of debris * polisher is clean and the side basins are free of debris * all supplies have been replaced to their proper storage location * all personal equipment has been removed and stored appropriately * stone scales are clean and stored properly * countertop paper replaced daily or when it becomes overly soiled or wet * No food, drinks in lidded containers Starting immediately if any of the pre-clinical lab spaces are not clean and tidy, that space will be closed for after-hours access. You will all lose the privilege of after-hours access to the pre-clinical spaces. This will be one night or one weekend loss of access but could progress to full loss of afterhours/weekend access to all lab spaces if this is not corrected. You must also ensure that you are following the after-hours timings. Custodial services have indicated that students remain in the lab after agreed times and they are unable to complete their task responsibilities. Custodial services should not get to the point that they must call security to have you move out of the lab so they can do their job. This is not fair. Do not negotiate your exit timing with custodial staff. Exit the lab on time, period. The wet lab must be cleaned immediately. I will leave this space open tonight, so you have time to sort the space out appropriately. It will be assessed tomorrow and each day subsequently and if not clean the lab space will be locked for that evening or the full weekend. Dr. Reeve Trenna M. Reeve DMD, ABGD Assistant Professor Associate Dean (Clinics) Dr. Gerald Niznick College of Dentistry Rady Faculty of Health Sciences University of Manitoba [1578502983199] Clinical Support Services D227-A-780 Bannatyne Avenue Winnipeg, Manitoba R3E 0W2 email: Trenna.Reeve(a)umanitoba.ca Tel: 1-204-272-3194<tel:1-204-272-3194>

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Complete the Computer Usage Agreement
by Nipaben Thanki 17 Oct '25

17 Oct '25

Hello Dent 2 Students, Response required by Friday October 24, 2025. As you will begin seeing patients in January 2026, you will have access to their records in AxiUm. You are required to sign the Computer Usage Agreement form to be granted remote access. Please read, sign & return attached form to me by Friday October 24, 2025. Let me know if you have any questions. Sincerely, Nipa Thanki Administrative Assistant Dr. Gerald Niznick College of Dentistry Rady Faculty of Health Sciences Clinical Support Services D126-780 Bannatyne Avenue Winnipeg, MB R3E 0W2 [cid:3265721f-3d79-4cd8-99e5-51a3a77d6499] Office: 204-977-5616 Fax:204-789-3950 Nipaben.Thanki(a)umanitoba.ca

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Request- Personal Cell Numbers
by Nipaben Thanki 17 Oct '25

17 Oct '25

Hello Dent 2 Students, I hope you are having a good fall & are getting back into learning! All students are required to be set up in the Cisco Unity Student Voicemail Message System (see attached document for details). Please send me your personal cell phone number by next week Thursday October 16, 2025. How the system will work is your patients will call the student voicemail number, enter your student voicemail ID number, and leave you a voice message. You will then receive a notification on your cell phone that you have a message. The system is in place to protect student confidentiality and for ease of patient communication. Please send me your personal cell phone number by next week Thursday October 16, 2025. Thank you! Nipa Thanki Office Assistant| Clinical Support Services Dr. Gerald Niznick College of Dentistry Rady Faculty of Health Sciences D126-780 Bannatyne Avenue, Winnipeg MB, R3E 0W2 Email: Nipaben.Thanki(a)umanitoba.ca Phone: 204-977-5616

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Response to Mentorship Session Invitation Required
by John Perry 08 Oct '25

08 Oct '25

Good morning Dental Students, It has been brought to my attention that some students have not yet RSVP'd to the invitation to the October 23rd All Classes Mentorship session at the RBC CC (invitation reattached). For those who have responded - thank you. For those who have not - please do so immediately so that arrangements for the event can move forward. Thank you. John B. Perry, DMD, MSc, FRCD(C) Acting Associate Dean (Academic) Dr. Gerald Niznick College of Dentistry Rady Faculty of Health Sciences University of Manitoba D113C 780 Bannatyne Avenue Winnipeg, MB R3E 0W2 Tel: 204-795-5536 Fax: 204-789-3912 www.umanitoba.ca/dentistry<http://www.umanitoba.ca/dentistry> [cid:image001.png@01DC382A.667D93C0]

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