All Students,
Welcome back, I hope you all had a great holiday and enjoyed a bit of a break from the college. As we get back into clinic, I would implore you all to refresh your mind on clinic protocols and remember the requirements for the pre-clinical and senior labs to be kept clean.
Points to remember as we go into the next term:
1.
Insurance pre-authorizations:
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You must know the eligibility criteria set out by CDCP, prior to sending a pre-authorization request to your PCC.
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Requesting pre-authorizations for patients who do not meet the criteria causes delay in treatment and increases the timeline of all submissions.View Criteria here: https://www.canada.ca/en/services/benefits/dental/dental-care-plan/guide.ht…
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Pre-authorization submissions MUST include if the Crown/Denture is an initial placement. If not initial, you must indicate approximately how many years ago the existing was placed. You must provide this information to your PCC/Insurance Coordinator to avoid delaying your pre-authorization.
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If you have been notified by a PCC/Insurance Coordinator of any missing information required for pre-authorization, update the PCC/Insurance Coordinator once that information has been obtained (ie: perio chart, x-ray etc) to ensure your pre-authorization is submitted in a timely manner.
2.
Axium
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Ensure you check your patient in and out. This is not only needed so everyone in the clinic and front desk are aware of patient flow and activity but also for safety reasons incase of a fire or emergency.
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You must have a procedure code swiped for each patient's visit. It may take a number of sessions to complete a single procedure code so you are either in processing the same parent code at each appointment until treatment is completed or you are in processing/completing the step codes as appropriate.
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Pay attention to the codes and information you are entering into axium. Patient records are legal documents and as such must accurately reflect the treatment provided at each session.
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Having gone thru your mini clearance you can hopefully appreciate that keeping your patient documents accurate and up to date makes sense.
3.
Hygiene Recall Rotation
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For patients who have completed all planned dental care and are assigned to a hygiene student only, ensure these patients have a current (within 12 mos.) recall exam. This can be completed in the hygiene chair by the hygiene recall D4 student. D4 students need to ensure they input a recall exam code into the patient's chart and progress notes.
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Remember to send out a general referral for undergrad student assignment and to have the interprofessional note completed at the session.
4.
OHAF
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For those students who have patients that have been assigned to them from the OHAF outreach program ensure that you contact these patient's immediately to schedule a treatment plan and start on treatment.
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OHAF funding ends on 31 March 2026. What does this mean:
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CDCP covered patients - any treatment that was pre-authorized by BOTH CDCP and OHAF funding BEFORE 31 March 2026 should be covered
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Non CDCP patients - patients who DO NOT have CDCP coverage and were funded for dental treatment by OHAF funding only will NOT be covered for ANY treatment beyond 31 March 2026. All treatment covered by OHAF only patients MUST be completed by 31 March 2026, or it WILL NOT be covered.
5.
Screening Patients
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Some patients are referred to us from private practice offices. These referrals are for select procedures such as single implants, endo, crowns, and dentures. Sometimes we need to do a "limited" screening for these patients to determine if the referred treatment is within our students' appropriate learning level. This will be booked in the screening chair and will be labelled "LTD TX".
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Do NOT do a comprehensive screening for these patients. When we have a limited referral from private practice, we only want to ensure that we are able to complete the specific care referred to us; we do not want to take over the comprehensive care for the patient. You can appreciate that we will lose out on private practice offices referring limited care to the college clinic if we proceed to take over the patient comprehensively.
6.
Pediatric Patients
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If there is a need to contact a parent/guardian of a pediatric patient, this must be coordinated through the Pediatric PCC at the front desk. Students should not use their personal means of communication to contact parents/guardians of the Pediatric Program Patients.
7.
D3 Scanning Rotation
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students must use the Emerald S scanners even if the Primescan is functioning.
8.
Treatment Plans
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If a procedure code is changed you must update the treatment plan. Copy and paste the entire treatment plan, make the corrections and then deactivate the old treatment plan.
9.
IPAC
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This is not something that you can forget at any point in your career. Make sure you are flushing your lines, washing your hands at all key points, and following all IPAC protocols. Breaches may result in loss of clinic privileges.
Take care and have a great 2026.
Dr. Reeve
Trenna M. Reeve DMD, ABGD
Assistant Professor
Associate Dean (Clinics)
Dr. Gerald Niznick College of Dentistry
Rady Faculty of Health Sciences
University of Manitoba
[1578502983199]
Clinical Support Services
D227-A-780 Bannatyne Avenue
Winnipeg, Manitoba R3E 0W2
email: Trenna.Reeve(a)umanitoba.ca
Tel: 1-204-272-3194<tel:1-204-272-3194>
