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Student Bulletin: Transcripts and GPA's
by Neil Marnoch 31 Jan '07

31 Jan '07

Information about Official University of Manitoba Transcripts and GPA calculations... Due to the Aurora student information system implementation, official transcripts issued for the past few months have not included Fall 2006 enrolment information. Registration verifications, issued along with official transcripts, provided certification of current enrolment. The Registration verifications also included final grades reported for Fall 2006. Effective immediately, official transcripts now include academic activity that is tracked in the Aurora system. Below is information that will help you understand how your academic activity will be reported and how grade point averages are calculated on the official transcript. Please note that transcripts may be ordered in-person at the Registrars Office, by fax or by mail. Processing time for all transcripts (pick-ups and mail-outs), is two working days. For further information, please refer to the Registrars Office website at: umanitoba.ca/registrar. * Students who studied before September 2006 only will receive a transcript using the old format (see Old Transcript below). * Students whose study began September 2006 and later will receive a transcript using the new format (see New Transcript below). * Students who have studied at the University of Manitoba both before and after September 2006 will receive a two part transcript. * Part 1 will follow the old format (Old Transcript) and will report work completed before September 2006. * Part 2 will follow the new format (New Transcript) and report U of M courses completed September 2006 and onwards, all courses transferred from external institutions, and credit hours and grade points for all courses, including courses completed prior to September 2006. See below for an explanation of grade point average calculations. Course Numbers and Titles Old Transcript Courses identified with department code, an abbreviated course title, and a numeric department number and a three digit course number. e.g PSY INTRODUCTION 17.120 New Transcript Courses are identified with a subject code of up to four characters and four digit course number, along with the full title. Note: courses that span over two terms are listed as two course sections, Part A and Part B. Students who complete a course that spans over both terms will be assigned the same grade for both parts and only when Part B has been completed. e.g PSYC 1200 Introduction to Psychology (Part A) PSYC 1200 Introduction to Psychology (Part B) Level of Study Old Transcript: All levels of study are reported in session sequence. New Transcript Transcript and page numbering is organized by level of study. Work completed within a specific level is reported on the applicable section of the transcript. * Cumulative grade point averages are calculated by level * Previous degrees awarded are reported by level. i.e. Undergraduate degrees awarded are reported on the undergraduate section of the transcript. * Levels of Study: Undergraduate, Graduate, Post Graduate Medical Education Repeat Rule Old Transcript Course repeats are calculated according to faculty rules. Some faculties counted all grades, some counted the highest grades, and some counted the last grade. New Transcript When a course has been repeated, only the last grade is calculated in the grade point average and towards Passed, Earned and GPA hours. All course attempts are counted towards Attempted Hours. Repeated courses that have been excluded from GPA calculations are indicated with an E. Manually included courses are indicated with an I. * Note that indirect transfer credit (unallocated) may be marked with I (included), as students may have more than one credit in a subject area with the same courses number. e.g. ECON 2XXX Transfer Credit 2000 level Grade Point Averages Old Transcript Weighted Grade Points (Weighted GP) The value of the grade assigned multiplied by the credit hour value of the course. e.g.B (3 grade points) x 3 credit hours = 9 Weighted Grade Points New Transcript QualityPoints (QPts) The value of the grade assigned multiplied by the credit hour value of the course. e.g.B (3 grade points) x 3 credit hours = 9 Quality Points Hours Old Transcript Sessional:all credit hours completed within a session, Regular or Summer Cumulative:all credit hours acceptable for credit towards or transferred towards the current faculty. New Transcript AttemptedHours: all courses completed within a level of study. PassedHours: all courses completed within a level of study with a grade of D or better, subject to the Repeat rule. EarnedHours: all courses completed within a level of study, subject to the Repeat rule. GPA Hours: all courses completed within a level of study, subject to the Repeat rule, excluding courses with grades that do not carry a grade point value; e.g. courses graded Pass or Fail. GradePoint Average Calculations Old Transcript WeightGrade Points divided by Hours (sessional or cumulative as defined above). New Transcript GradePoint Average (GPA) Calculation Total Quality Points divided by total GPA hours Term Grade Point Average (TGPA) The grade point average of all courses completed within a given term of study, subject to the Repeat Rule, excluding courses with grades that do not carry a grade point value. Cumulative Grade Point Average (CGPA) The grade point average of all courses completed within a level of study, subject to the Repeat Rule, excluding courses with grades that do not carry a grade point value. Note: The CGPA for students who have academic history before and after September 2006 will include all work completed at and transferred to the U of M, subject to the institutional rule on repeated courses. Due to the change in definition of the cumulative average, this CGPA may differ from the CGPA reported on Part 1 of the transcript. Degree Grade Point Average (DGPA) The grade point average of all courses acceptable for credit in the current degree program, subject to the Repeat rule, excluding courses with grades that do not carry a grade point value. DGPA will be reported for graduates after degrees have been awarded in February 2007. Note:DGPA is not reported for degrees awarded prior to February 2007. For degrees awarded prior to February 2007, please refer to the CGPA reported on the Old Transcript for the grade point average on courses applicable to the degree. Note:DGPA for programs in progress are not currently reported. Faculties are in the process of verifying the courses that contribute toward the DGPA. DGPA will be reported as of April 2007. Please contact a student advisor in your faculty or school for further information. Neil Marnoch Registrar, University of Manitoba 400 University Centre Ph: 474-9425 Fax: 275-2589

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U of M Security Services safety alert
by Jim Raftis 11 Dec '06

11 Dec '06

In the late afternoon on Monday, Dec. 11, 2007, on City of Wpg property, Ross Ave and HSC Parkade, two armed robberies occurred. One involved a U of M Student and the other a U of M Staff member. No one was injured. Culprits are described as 2 males, caucasian, wearing black clothing, early twenties, and produced a handgun. They demanded money. No one was injured and suspects fled on foot. Wpg Police are investigating and has increased patrols in the area. UM Campus Security has doubled the patrol strength at the Bannatyne Campus and have a patrol vehicle present for Safewalks/drives. Once further information has been obtained this list will be advised. Services Building, 97 Dafoe Rd. telephone 204-474-8709 "The Security Services Department will provide a safe and secure environment that is responsive to the needs of the University Community"

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Registrar's Office Bulletiin - Important Information for All Students
by Neil Marnoch 18 Sep '06

18 Sep '06

To all students, thank you for your patience during the introduction of the Aurora Student system. While I believe many students had a very positive first experience with the new system, some students experienced difficulties in registration and fee assessment and may have experienced delays in seeking assistance. Please accept our apologies for this and know that university staff has worked very hard to provide the assistance you need. Please read the important information below regarding prerequisite checking; repeats and equivalent courses, and how these affect your grade point averages; and withdrawing from courses while on hold. Reminder: Revision deadline for Fall Term and Fall/Winter Term courses is September 20 (12 midnight). * Last day to add Fall Term or Fall/Winter Term courses * Last day to drop a Fall Term or Fall/Winter Term course and receive a full refund on tuition. Do you have the Prerequisites for your Classes? During the recent registration period you were permitted to register in courses provisionally if you were enrolled in the prerequisite course during Summer Session or if you had only interim high school grades on your record. As well, although the Aurora system was set up to check for prerequisites, in the case of some courses students may have been permitted to register without the published prerequisite. Faculties and schools responsible for teaching your courses may be checking to ensure that students have the appropriate prerequisite grades and may withdraw students who do not meet published requirements. It is your responsibility to be aware of and meet course prerequisites. If the faculty responsible for teaching your courses does not remove students who do not meet prerequisites, students who choose to remain in affected courses do so at their own risk. Withdrawal after September 20 from courses for which you do not have the prerequisite will be subject to the published deadlines and rules for fee refund and voluntary withdrawal. If you are unsure of your course prerequisites, please consult the Aurora Student catalog of courses or discuss this matter with your faculty student advisor. Are you repeating a course? Please be reminded that the University of Manitoba has introduced two new rules with respect to repeated courses. First, the grade that will count toward your cumulative grade point average (cgpa) and your degree grade point average (dgpa) is the grade from the last attempt. * Note: This policy affects calculation of the cgpa and dgpa, but does not change the calculation methods normally used for admission purposes. You must consult the Admission Application Information for the faculty or school you will be applying to to determine how repeated courses are treated for admissions purposes. * For information on how this policy affects your past grade point averages consult the Registrars Office website at umanitoba.ca/registrar > Transcripts and Verifications > Pre and Post September 2006 Transcripts Second, there is a new limit on the number of times you may repeat a course. You may now repeat a course only once for credit. * If you have taken a course more than once in the past, you may have been granted permission to take the course once more this year. * This limit applies to courses that are equivalent. E.g. MATH 1500 and MATH 1510 are different versions of introductory Calculus, but are considered equivalents and are counted as repeats. * If a course description states that the course may not be held with another, this means they are considered repeats. Is a course you are taking equivalent to another you have taken? As stated above, some courses overlap content and, although they are offered under different titles and course numbers, they are considered equivalents. In this first registration period, the Aurora system was unable to block registrations in some equivalent courses. Regardless of whether the system was able to block registrations, such courses are still considered equivalent and you will only be able to hold credit in your program for one of these credits. As these courses are considered repeats, the credit and grade form the last attempt will be the one that counts. This attempt will also count as your last allowable attempt in the course content. Read the Calendar Course Description To ensure that you are taking courses that you are academically prepared to take and that fit into your current program, please refer the course descriptions in the printed 2006-2007 Undergraduate or Graduate Calendar, or check the course description online in the Aurora Student Catalog of Courses. Withdrawal while on hold. Aurora Student will not permit a student to withdraw a course while you are on hold. If you are on hold and must drop one or more of your courses, please contact the Registrars Office or the Cashiers Office. The hold will be temporarily lifted to permit the course withdrawal. Neil Marnoch Registrar, University of Manitoba 400 University Centre Ph: 474-9425 Fax: 275-2589

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Bulletin #3: Registration Times; Your Records in Aurora Student; New Registrar's Office Website
by Neil Marnoch 06 Jul '06

06 Jul '06

Bulletin #3: Registration Times; Your Records in Aurora Student; New Registrar's Office Website Aurora Student its all coming together Aurora Student, the University of Manitobas new student information system, is now active. This system will offer many services to students related to academic activity (e.g. registration, grades, fee statements) and replaces MyUMinfo Web Services, which be taken off-line at the end of the summer. Aurora Student is available now for you to find your registration time. Go the University of Manitoba homepage at umanitoba.ca. Click on the link to Aurora Student. Click on Enter Secure Area. To sign in, use the same ID (your student number) and PIN that you used in MyUMinfo. If you have trouble with your PIN, call the Registrars Office at 204-474-9420. Once you are signed in, click on Registration, then Registration Time and Status. You will see the date on which you can start registering for courses. All times start at 8:30 a.m. Once in, you can access the system again to continue your registration anytime, 24/7. If you intend to Transit from University 1 to Arts or Science, declare a major, declare graduation, or join a College, please check back on the week of July 10. The process of moving the academic records for all active students into Aurora Student is underway. This is a complicated process that is being done in several stages. When you go to Aurora Student for the first time, you may not be able to view your academic records. We are in the process of moving this information from the old system to Aurora Student. Please be patient. All records will be completed soon. Check back in the week of July 10 or after if you wish to view your academic records in Aurora Student. In the meantime, if you would like to view a full record of your completed study at the U of M go to MyUMInfo Web Services. This system will be available until the end of the summer. Note that all previous courses and grades have been moved to your new Aurora Student record, so you shouldnt have problems with prerequisites when registering for courses. However, if you encounter unexpected problems with your registration, such as a prerequisite error, please contact your faculty or school general office for assistance. New Registrars Office Website - umanitoba.ca/registrar Check out our new website for information on the new Aurora Student information system and how this system will be used to view academic records, and for registration and other academic activity. The new website also includes information on: Important Dates and Deadlines; Personal Information and Identification; Fee Information; Final Examinations; Grades and Grade Point Averages; Graduation and Convocation; Withdrawal and Return to Study; Transcripts and Enrolment Verifications. Also included is information for International Students and for students who are thinking about completing some of their Study at Another University. Note that information on using Aurora Student is being developed. Available now in the Whats New section is information on the services available in Aurora Student and how to log in and find your registration time. Instructions are available on how to check to see if you are eligible to register, or if you must first clear a financial or advisor hold. There is also information that will help you understand the Catalog and Schedule information. Coming soon are step by step instructions on how to register. We are also introducing a new feature called AskUManitoba. This will be your way to ask registration related questions and get a response right away. No waiting for an email to be answered. Get the information you need - when you need it. Simply type in your question and youll get an immediate response. AskUManitoba may also point you towards areas of the Registrars Office website where you can find more information related to your questions. AskUManitoba will be available on the Registrars Office website. Soon, youll also find AskUManitoba on the Help pages in Aurora Student. Look for the link to Help pages in the upper right hand corner of each Aurora Student page. Over the summer and fall well be adding to the information included in AskUManitoba and expanding the topics to other areas of the Registrars Office. Next Bulletin: Registration, Repeating Courses, and new VW regulations

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Aurora Student - Bulletin #2 -Signing in to Aurora Student and determining your registration time
by Neil Marnoch 21 Jun '06

21 Jun '06

BULLETIN #2: Signing in to Aurora Student and determining your registration time Aurora Student may be accessed on the University of Manitoba homepage at umanitoba.ca as of July 4, 2006. Look for Aurora Student in the Student Links area. In addition to the information below and in other bulletins, you may also obtain information on using Aurora Student on the Registrars Office website on or after July 4. Look for this website under the Current Students tab on the U of M homepage. Signing in to Aurora Student To sign in to Aurora Student, click on Enter Secure Area. You will be required to enter a User ID and PIN. Your User ID is your Student Number. As a returning University of Manitoba student, you will continue to use the student number assigned to you at admission. Your student number is recorded on your Student ID card. You will use the same PIN that you used the last time you contacted UMREG or MyUMInfo. If you have difficulty with your PIN, call the Registrars Office at (204) 474 9420 for help. You are Responsible for your PIN Keep your PIN number confidential. You are responsible for all activity that takes place with the use of your Student Number and PIN. You can change your PIN again, and as often as you wish, through Aurora Student. Go to Personal Information and select Change PIN. PIN Security Question The first time you sign in to Aurora Student you will be prompted to set up a PIN Security Question and Answer. This question and answer will be used to recover a forgotten PIN during future sign ins. Be sure to select a question and answer that is personal and will not be known to others. Hint: The security questions must be answered letter for letter (if you type "daisy" as your answer, the response "daisies" will be incorrect. Registration Access Times Once your Registration Time starts, youll continue to have access to the registration system for the remainder of the registration period. The system is open 24 hours a day, 7 days per week. Most returning students will register on or after July 24. Determine your Registration Time though Aurora Students Registration link on or after July 4, 2006. Go to Aurora Student (through the link on the U of Ms homepage at umanitoba.ca) then select Enrolment and Academic Records, then Registration, and then Registration Time and Status. On this page you can also check to see if there are any holds that may prevent registration, that your program is listed correctly, and that your student status permits registration. If your program is listed incorrectly, or if your student status does not permit registration, please contact your faculty or school general office. Next Bulletin: Getting Ready for Registration; Repeating Courses and New VW Regulations

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Aurora Student - Bulletin #1 - New Terms, Subject Codes and Catalog Searches
by Neil Marnoch 14 Jun '06

14 Jun '06

BULLETIN #1: New Terms, Subject Codes and Catalog Searches The self-service area of Aurora Student will be available July 4, and through it, you will be able to access and update personal information, register for courses, and obtain fee statements, grades and more. Watch for more information on the Registrars Office website later this month. The online Calendar (rules, regulations and program requirements), the Course Catalog (course descriptions) and the Class Schedule (course times and locations) are currently available through umanitoba.ca. Use the Calendar to learn about rules, regulations and program information. The Class Schedule is at the moment preliminary. Most courses are now entered on the schedule. Additional information, such as section comments, will be entered by the end of June. Whats New New Term Structure Starting this September, Regular Session for most students will be split into two Terms: Fall 2006 and Winter 2007. When you register, or search for classes in the Course Catalog or Class Schedule, youll need to search each Term (in which you want to take courses) in order to see the complete course offerings. Terms in Aurora Web Months Regular Session Fall 2006 September to December Winter 2007 January to April Medicine, Dentistry, Dental Hygiene and Med Rehab Students Bannatyne Undergrad 2006-2007 July to June For example, if youre a Science student and want to see whats available in September, select Fall 2006. If you want to see whats available in January, select Winter 2007. If youre a Dentistry student, select Bannatyne Undergrad 2006-2007. New Subject Codes in Course Numbers Courses in Aurora Student are identified with a subject code, not a department number. For example, 017.120 is now PSYC 1200. This means you will need a subject code for each of your Catalog and Schedule searches. The drop down menus on the online Course Catalog and Class Schedule include the names of the Subject areas, so you wont need to know the codes, but because some departments have divided their courses into several subjects, you may need assistance in identifying the subject area you want. For example, the department of French, Spanish and Italian (044) now offer their courses as French (FREN), Spanish (SPAN), or Italian (ITAL). A complete list of Subject areas, organized by faculty and department, and also offered alphabetically is available on the Calendar main page. Hint: If you would like to search for courses in more than one subject at once, while searching the Course Catalog or the Class Schedule, press and hold the Control or Command key while selecting subjects you wish to include in your search. New Ways to Search the Course Catalog and Class Schedule The main change you will see in the online Catalog and Schedule will be the course search tools: * If you want to see course descriptions, search the Aurora Course Catalog. * If you want to see the course offering for the coming year, search the Aurora Class Schedule. Note: Although the Catalog and Schedule went live on the web in early May 2006, they are still in development. You will see changes to these functions over the next month that will improve ease of navigation. Searching the Course Catalog 1. Select the Term you want to search. 2. Select a Subject Area (and any other option you want to include in your search). Notes: - Courses displayed in search results may include courses offered in Fall 2006 AND Winter 2007. - Only courses which are offered during the Term you selected will have an active web link to the Class Schedule. If you want to see courses in another Term, youll need to perform another search using that Term. - You MUST include a Subject in each search. Searching the Class Schedule 1. Select the Term you want to search. 2. Select a Subject Area (and any other parameter you want to search). Note: - Terms in Schedule are currently marked view only. Once your registration period starts, you will be able to select courses and register through the schedule. - Only courses offered in the Term you selected will be displayed. - You MUST include a Subject in each search. See BULLETIN #2, June 21, for information on Registration and Fees, along with new regulations on Voluntary Withdrawals and course repeats. Registrar's Office, University of Manitoba

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Bursary Support for International Students
by Jane Lastra 25 May '06

25 May '06

Attention Undergraduate International Students $260,000 Available in Bursary Support Financial need-based assistance is available to eligible current full-time undergraduate international students for the 2006/07 academic year to assist with second term tuition fees. To be eligible for assistance, students must complete a University of Manitoba bursary application form. Applications will be available to students after July 17, 2006 at the following locations: Financial Aid and Awards Office - Room 422 University Centre Building International Centre for Students - Room 541 University Centre Building University of Manitoba Students´ Union - Room 101 University Centre Building Available online for printing at: http://www.umanitoba.ca/student/fin_awards/ The deadline date to apply is October 1, 2006. Successful applicants will be notified in writing prior to the December holiday break. Please direct all inquiries to: Financial Aid and Awards Room 422 University Centre Building Tel: (204) 474-8197 Fax: (204) 474-7543 E-mail: awards(a)umanitoba.ca

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Nominate your best teacher! Deadline extended
by Cheryl Richardson 12 Apr '06

12 Apr '06

ATTENTION: GRADUATING STUDENTS The deadline date to nominate professors / instructors for the Saunderson and Stanton teaching awards has been extended until Monday, April 24, 2006. You are eligible to nominate your favourite professor or instructor for these awards if you are graduating this May or have already graduated from a previous University of Manitoba program in the last three years. Successful recipients of these teaching awards will be honoured at May Convocation. Nomination forms are available for pick-up at the Financial Aid and Awards Office (422 University Centre) and also on the department website as a pdf document at the following address: http://www.umanitoba.ca/student/fin_awards/saunderson_stanton_teaching_ awards.htm Completed nomination forms must be submitted by 4:30 p.m. on Monday, April 24th to the Financial Aid and Awards Office, 422 University Centre (completed forms can be faxed to 474-7554). Cheryl Richardson Awards Officer Enrolment Services 422 University Centre University of Manitoba Winnipeg, Manitoba R3T 2N2 (204) 474-9533 Fax: (204) 474-7554 email: Cheryl_Richardson(a)umanitoba.ca

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2005 Tax Forms available
by Neil Marnoch 03 Mar '06

03 Mar '06

Students who were registered in the 2005 tax year may access their T2202a tax form at MyUMInfo. Go to umanitoba.ca/myuminfo. Log in and select 'My T2202a form'. Next select the '2005 taxation year' from the drop down menu. If you have difficulty accessing the form, or if you have questions regarding the information on this form, please call the Registrar's Office at 474-9420. Neil Marnoch Registrar, University of Manitoba

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Notice of planned Internet outages. Plus a note about viruses
by Dianne Cox 22 Aug '03

22 Aug '03

The UofM IST has scheduled two network outages on different nights this weekend -- the first one brief, the second one for 5 hours. For details, please see: http://umanitoba.ca/acn/outages If you have any questions or concerns regarding this service outage, please contact me or the Support Desk 474-8600 support(a)cc.umanitoba.ca p.s. Let me take this opportunity to recommend to everyone with Windows Operating systems ensure you are protected against the latest viruses. Carry out these basic computer hygiene steps: - run Windows Update either automatically or every week. - update your antivirus software patterns either automatically or every day. [If you don't have one installed already, get Trend OSAV. see: umanitoba.ca/acn/antivirus ] Dianne --- Dianne_Cox(a)umanitoba.ca /(204)474-9793 Fax:-7920 /Rm 623 Engineering-3 User Services /Academic Computing & Networking (IST) /U of Manitoba

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