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January 2007

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Student Bulletin: Transcripts and GPA's
by Neil Marnoch 31 Jan '07

31 Jan '07

Information about Official University of Manitoba Transcripts and GPA calculations... Due to the Aurora student information system implementation, official transcripts issued for the past few months have not included Fall 2006 enrolment information. Registration verifications, issued along with official transcripts, provided certification of current enrolment. The Registration verifications also included final grades reported for Fall 2006. Effective immediately, official transcripts now include academic activity that is tracked in the Aurora system. Below is information that will help you understand how your academic activity will be reported and how grade point averages are calculated on the official transcript. Please note that transcripts may be ordered in-person at the Registrars Office, by fax or by mail. Processing time for all transcripts (pick-ups and mail-outs), is two working days. For further information, please refer to the Registrars Office website at: umanitoba.ca/registrar. * Students who studied before September 2006 only will receive a transcript using the old format (see Old Transcript below). * Students whose study began September 2006 and later will receive a transcript using the new format (see New Transcript below). * Students who have studied at the University of Manitoba both before and after September 2006 will receive a two part transcript. * Part 1 will follow the old format (Old Transcript) and will report work completed before September 2006. * Part 2 will follow the new format (New Transcript) and report U of M courses completed September 2006 and onwards, all courses transferred from external institutions, and credit hours and grade points for all courses, including courses completed prior to September 2006. See below for an explanation of grade point average calculations. Course Numbers and Titles Old Transcript Courses identified with department code, an abbreviated course title, and a numeric department number and a three digit course number. e.g PSY INTRODUCTION 17.120 New Transcript Courses are identified with a subject code of up to four characters and four digit course number, along with the full title. Note: courses that span over two terms are listed as two course sections, Part A and Part B. Students who complete a course that spans over both terms will be assigned the same grade for both parts and only when Part B has been completed. e.g PSYC 1200 Introduction to Psychology (Part A) PSYC 1200 Introduction to Psychology (Part B) Level of Study Old Transcript: All levels of study are reported in session sequence. New Transcript Transcript and page numbering is organized by level of study. Work completed within a specific level is reported on the applicable section of the transcript. * Cumulative grade point averages are calculated by level * Previous degrees awarded are reported by level. i.e. Undergraduate degrees awarded are reported on the undergraduate section of the transcript. * Levels of Study: Undergraduate, Graduate, Post Graduate Medical Education Repeat Rule Old Transcript Course repeats are calculated according to faculty rules. Some faculties counted all grades, some counted the highest grades, and some counted the last grade. New Transcript When a course has been repeated, only the last grade is calculated in the grade point average and towards Passed, Earned and GPA hours. All course attempts are counted towards Attempted Hours. Repeated courses that have been excluded from GPA calculations are indicated with an E. Manually included courses are indicated with an I. * Note that indirect transfer credit (unallocated) may be marked with I (included), as students may have more than one credit in a subject area with the same courses number. e.g. ECON 2XXX Transfer Credit 2000 level Grade Point Averages Old Transcript Weighted Grade Points (Weighted GP) The value of the grade assigned multiplied by the credit hour value of the course. e.g.B (3 grade points) x 3 credit hours = 9 Weighted Grade Points New Transcript QualityPoints (QPts) The value of the grade assigned multiplied by the credit hour value of the course. e.g.B (3 grade points) x 3 credit hours = 9 Quality Points Hours Old Transcript Sessional:all credit hours completed within a session, Regular or Summer Cumulative:all credit hours acceptable for credit towards or transferred towards the current faculty. New Transcript AttemptedHours: all courses completed within a level of study. PassedHours: all courses completed within a level of study with a grade of D or better, subject to the Repeat rule. EarnedHours: all courses completed within a level of study, subject to the Repeat rule. GPA Hours: all courses completed within a level of study, subject to the Repeat rule, excluding courses with grades that do not carry a grade point value; e.g. courses graded Pass or Fail. GradePoint Average Calculations Old Transcript WeightGrade Points divided by Hours (sessional or cumulative as defined above). New Transcript GradePoint Average (GPA) Calculation Total Quality Points divided by total GPA hours Term Grade Point Average (TGPA) The grade point average of all courses completed within a given term of study, subject to the Repeat Rule, excluding courses with grades that do not carry a grade point value. Cumulative Grade Point Average (CGPA) The grade point average of all courses completed within a level of study, subject to the Repeat Rule, excluding courses with grades that do not carry a grade point value. Note: The CGPA for students who have academic history before and after September 2006 will include all work completed at and transferred to the U of M, subject to the institutional rule on repeated courses. Due to the change in definition of the cumulative average, this CGPA may differ from the CGPA reported on Part 1 of the transcript. Degree Grade Point Average (DGPA) The grade point average of all courses acceptable for credit in the current degree program, subject to the Repeat rule, excluding courses with grades that do not carry a grade point value. DGPA will be reported for graduates after degrees have been awarded in February 2007. Note:DGPA is not reported for degrees awarded prior to February 2007. For degrees awarded prior to February 2007, please refer to the CGPA reported on the Old Transcript for the grade point average on courses applicable to the degree. Note:DGPA for programs in progress are not currently reported. Faculties are in the process of verifying the courses that contribute toward the DGPA. DGPA will be reported as of April 2007. Please contact a student advisor in your faculty or school for further information. Neil Marnoch Registrar, University of Manitoba 400 University Centre Ph: 474-9425 Fax: 275-2589

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